HR Coordinator and Office Administrator

7 days ago


Stockholm, Stockholm, Sweden Haglöfs Full time
Company Overview

At Haglöfs, we believe that nature is the greatest playground ever made. As a leading outdoor brand, we inspire people to get out there and explore while creating a workplace that's not just good but great.

We are driven to make a difference since 1914, and we value our employees' contributions to our mission. Our goal is to create a workplace that fosters collaboration, growth, and innovation, and we offer exciting tasks and a work environment that encourages creativity and experimentation.

Job Description

The HR & Office Coordinator plays a critical role in our organization, supporting HR processes by 60% and ensuring the smooth operation and pleasant atmosphere of the office for all employees by 40%. This includes supporting the recruitment process, maintaining and updating employee documentation, managing and tracking employee absences, ensuring compliance with company policies and labor regulations, and promoting a positive work culture by creating, implementing, and securing employee engagement initiatives.

As an Office Coordinator, you will be responsible for overseeing the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment. You will also greet visitors, manage incoming and outgoing mail and packages, answer and direct phone calls to staff, manage external relationships with suppliers, service providers, and office vendors, coordinate meetings, conferences, and events, both internally and externally.

Key Responsibilities
  1. Support the recruitment process by creating job postings, managing applications, coordinating interviews, and conducting reference checks.
  2. Maintain and update employee documentation (employment contracts, changes in employment status, etc.).
  3. Manage and track employee absences (sick leave, parental leave, etc.), ensuring compliance with company policies.
  4. Act as a superuser together with payroll for our HR-system Simployer by being responsible for maintaining and developing the system according to the organizational needs.
  5. Promote a positive work culture by creating, implementing, and securing employee engagement initiatives.
  6. Oversee the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment.

Required Skills and Qualifications

A Bachelor's degree in business administration, Human Resources, or related field, along with at least 1-3 years of experience in similar roles, is required. Strong organizational and administrative skills, excellent communication skills in English and Swedish, and very good knowledge of Excel and PPT are essential. Experience with HR systems (preferably Simployer) and office management systems is highly desirable.

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