Human Resources and Office Management Coordinator

7 days ago


Stockholm, Stockholm, Sweden Haglöfs Full time
About this Role

We are seeking a dedicated and organized individual to take on a split role as HR & Office Coordinator. This is a key position within our team, requiring a person with strong communication skills, independence, and a proactive attitude. The primary focus of this role will be on supporting HR processes by 60%, while also ensuring the smooth operation and pleasant atmosphere of the office for all employees by 40%.

Key Responsibilities

  1. Recruitment and Onboarding:
    1. Support the recruitment process by creating job postings, managing applications, coordinating interviews, and conducting reference checks.
    2. Take responsibility for onboarding new employees, including administering employment contracts and reviewing company policies.
  2. Employee Administration:
    1. Maintain and update employee documentation (employment contracts, changes in employment status, etc.).
    2. Manage and track employee absences (sick leave, parental leave, etc.), ensuring compliance with company policies.
  3. Employee Development and Training:
    1. Support the HR-team with training and development programs for employees.
    2. Assist in conducting performance reviews, employee feedback sessions, and professional development conversations together with employees and leaders.
  4. HR Administration:
    1. Ensure that HR-related documents and data are accurately maintained in the HR system.
    2. Support managers and employees with HR-related queries and ensure compliance with company policies and labor regulations.
  5. Employee Engagement & Wellbeing:
    1. Promote a positive work culture by creating, implementing, and securing employee engagement initiatives.
    2. Help organize company events and initiatives to maintain employee satisfaction.
  6. Office Coordinator:
    1. Office Operations:
      1. Oversee the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment.
      2. Greet visitors to the office, manage incoming and outgoing mail and packages, answer and direct phone calls to staff.
      3. Manage external relationships with suppliers, service providers, and office vendors.
      4. Coordinate meetings, conferences, and events, both internally and externally.
    2. Logistics and Facility Management:
      1. Support the planning and execution of office relocations or renovations, as needed.
      2. Handle administrative tasks related to the office space, ensuring it is well-organized and equipped.


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