
Human Resources and Office Management Coordinator
7 days ago
We are seeking a dedicated and organized individual to take on a split role as HR & Office Coordinator. This is a key position within our team, requiring a person with strong communication skills, independence, and a proactive attitude. The primary focus of this role will be on supporting HR processes by 60%, while also ensuring the smooth operation and pleasant atmosphere of the office for all employees by 40%.
Key Responsibilities
- Recruitment and Onboarding:
- Support the recruitment process by creating job postings, managing applications, coordinating interviews, and conducting reference checks.
- Take responsibility for onboarding new employees, including administering employment contracts and reviewing company policies.
- Employee Administration:
- Maintain and update employee documentation (employment contracts, changes in employment status, etc.).
- Manage and track employee absences (sick leave, parental leave, etc.), ensuring compliance with company policies.
- Employee Development and Training:
- Support the HR-team with training and development programs for employees.
- Assist in conducting performance reviews, employee feedback sessions, and professional development conversations together with employees and leaders.
- HR Administration:
- Ensure that HR-related documents and data are accurately maintained in the HR system.
- Support managers and employees with HR-related queries and ensure compliance with company policies and labor regulations.
- Employee Engagement & Wellbeing:
- Promote a positive work culture by creating, implementing, and securing employee engagement initiatives.
- Help organize company events and initiatives to maintain employee satisfaction.
- Office Coordinator:
- Office Operations:
- Oversee the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment.
- Greet visitors to the office, manage incoming and outgoing mail and packages, answer and direct phone calls to staff.
- Manage external relationships with suppliers, service providers, and office vendors.
- Coordinate meetings, conferences, and events, both internally and externally.
- Logistics and Facility Management:
- Support the planning and execution of office relocations or renovations, as needed.
- Handle administrative tasks related to the office space, ensuring it is well-organized and equipped.
- Office Operations:
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