Employee Experience Specialist and Office Operations Coordinator

7 days ago


Stockholm, Stockholm, Sweden Haglöfs Full time
Role Overview

The HR & Office Coordinator will be responsible for supporting the HR team in various tasks, including recruitment, employee administration, training and development, and HR administration. Additionally, the coordinator will oversee the daily operations of the office, including managing office supplies, equipment, and space, greeting visitors, and handling incoming and outgoing mail and packages.

Responsibilities

  1. Recruitment and Onboarding:
    1. Support the recruitment process by creating job postings, managing applications, coordinating interviews, and conducting reference checks.
    2. Take responsibility for onboarding new employees, including administering employment contracts and reviewing company policies.
  2. Employee Administration:
    1. Maintain and update employee documentation (employment contracts, changes in employment status, etc.).
    2. Manage and track employee absences (sick leave, parental leave, etc.), ensuring compliance with company policies.
  3. Training and Development:
    1. Support the HR-team with training and development programs for employees.
    2. Assist in conducting performance reviews, employee feedback sessions, and professional development conversations together with employees and leaders.
  4. HR Administration:
    1. Ensure that HR-related documents and data are accurately maintained in the HR system.
    2. Support managers and employees with HR-related queries and ensure compliance with company policies and labor regulations.
  5. Office Operations:
    1. Oversee the daily operations of the office, including purchasing office supplies, managing office equipment, and ensuring a healthy and productive work environment.
    2. Greet visitors to the office, manage incoming and outgoing mail and packages, answer and direct phone calls to staff.
    3. Manage external relationships with suppliers, service providers, and office vendors.
    4. Coordinate meetings, conferences, and events, both internally and externally.


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