Office Administrator Assistant

3 weeks ago


Stockholm, Stockholm, Sweden Moody's Full time

At Moody's, we foster a culture of collaboration and innovation, where everyone feels welcome to contribute their ideas and expertise.

As an Office Administrator, you will be responsible for providing exceptional support to our team, ensuring seamless day-to-day operations, and contributing to the success of our organization.

Key Responsibilities:

  • Facility Management: Ensure the local office is well-maintained, including kitchen and coffee machine maintenance, meeting room preparations, and public areas.
  • Facility Management Administration: Liaise with internal and external stakeholders to resolve building and office issues, manage office space, seating, and desk allocation.
  • Front Desk Staffing and Meeting Coordination: Manage visitor flow, arrange meetings, and coordinate conference rooms, ensuring a pleasant and professional experience for all.
  • Health & Safety: Collaborate with local management to ensure a healthy workspace, addressing ergonomics, well-being, and HLR.
  • Travel & Entertainment Administration: Assist with team travel arrangements, including flights, rail, car service, and hotel bookings, ensuring timely and accurate submissions of T&E reports.
  • Accounts Payable Administration: Prepare and submit accurate Accounts Payable vouchers, ensuring proper documentation and accounts usage.
  • Backup to Administrative Assistant: Provide support during absence or leaves, ensuring seamless administrative tasks.

Qualifications:

  • Experience working in a corporate environment (preferably 2-5 years)
  • Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint
  • Excellent organizational skills, attention to detail, and strong verbal and written communication skills
  • Fluency in Swedish and good business English

Moodys is an equal opportunity employer, committed to diversity and inclusion. We welcome applications from qualified candidates without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, or gender identity.


  • Office Administrator

    4 weeks ago


    Stockholm, Stockholm, Sweden Moody's Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Moody's. As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.Key ResponsibilitiesFacility Management: Ensure the maintenance and upkeep of...

  • Office Administrator

    4 weeks ago


    Stockholm, Stockholm, Sweden Moody's Full time

    At Moody's, we're seeking a skilled Office Administrator to join our team. As a key member of our administrative staff, you'll be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office facilities.Key Responsibilities:Facility Management: Ensure the maintenance and upkeep of our office facilities,...


  • Stockholm, Stockholm, Sweden Netflix Full time

    Job Title: Administrative Assistant, LegalWe are seeking a highly organized and detail-oriented Administrative Assistant to support our executives in the Business & Legal Affairs teams based in Berlin and Stockholm. The successful candidate will be self-motivated, quick-thinking, and able to pivot when necessary. This role will juggle multiple...


  • Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

    About the Office Manager & Junior HR RoleWe are seeking an exceptional Office Manager & Junior HR professional to join our team at Ninjas in Pyjamas. As a key member of our staff, you will be responsible for managing office operations, fostering a vibrant workplace culture, and supporting our HR department. The ideal candidate will have experience in office...


  • Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office & Culture Coordinator to join our team at Ninjas in Pyjamas. As the first point of contact for office-related matters, you will be responsible for ensuring a smooth and engaging work environment.Key ResponsibilitiesManage office operations, including maintenance, supplies, and...


  • Stockholm, Stockholm, Sweden Galderma Full time

    About the Role:We seek an organized and proactive individual to fill the Office and Business Support Coordinator position in our Nordics team.This role is crucial in ensuring the smooth operation of our office and supporting the administration and secretarial needs of the business.Key responsibilities include managing office equipment, facilities, and...

  • Office Coordinator

    4 weeks ago


    Stockholm, Stockholm, Sweden Calabrio Full time

    About the RoleWe are seeking a highly skilled and organized Office Coordinator to join our team at Calabrio. As the Office Coordinator, you will be responsible for providing administrative support, managing office tasks, and ensuring the smooth operation of our facilities.Key ResponsibilitiesDrive global employee relations and morale activities, including...


  • Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

    Company OverviewNinjas in Pyjamas is a renowned esports team pioneering the gaming industry since 2000.About the JobThe Office Manager & Junior HR plays a vital role in ensuring seamless office operations and fostering a dynamic work environment.Key ResponsibilitiesMaintenance, Supplies, and Equipment Management: Oversee day-to-day maintenance, manage...

  • Office Coordinator

    3 weeks ago


    Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

    About the RoleThe Office & Culture Coordinator is a vital position at Ninjas in Pyjamas, responsible for overseeing office operations and fostering a dynamic workplace culture. This role involves managing maintenance, supplies, and equipment, scheduling meetings, and organizing office procedures.Key ResponsibilitiesOversee maintenance, supplies, and...


  • Stockholm, Stockholm, Sweden Simplex Bemanning AB Full time

    Vårt team söker en administratör / back officeWe are looking for an administrator / back office to join our team. The role involves handling administrative tasks related to office operations, such as document management and archiving. The successful candidate will also assist the management team and other colleagues with back office tasks, including...

  • Office Administrator

    4 weeks ago


    Stockholm, Stockholm, Sweden Teamtailor Full time

    Transform Your Career with TeamtailorAs a rapidly growing tech firm, Teamtailor is seeking a highly organized and detail-oriented Office Manager to join our HR team. This is an exceptional opportunity to make a significant impact on our company's growth and success.The ideal candidate will possess excellent multitasking abilities, strong interpersonal and...


  • Stockholm, Stockholm, Sweden Galderma Full time

    About the RoleWe are seeking an organized and proactive individual with a knack for administration and team support to join our Nordics team as an Office and Business Support Coordinator.Key ResponsibilitiesSupport all Administration & Secretarial processes and policies through ongoing support and solutions.Assist in planning and implementing policies to...


  • Stockholm, Stockholm, Sweden Galderma Full time

    About the RoleWe are seeking an organized and proactive individual with a knack for administration and team support to join our Nordics team as an Office and Business Support Coordinator.Key ResponsibilitiesSupport all Administration & Secretarial processes and policies through ongoing support and solutions.Assist in planning and implementing policies to...

  • Office Administrator

    1 month ago


    Stockholm, Stockholm, Sweden Teamtailor Full time

    Transform Your Career with TeamtailorWe're a dynamic, international tech firm on a mission to revolutionize the way companies connect with their talent. As an integral part of our HR team, you'll play a pivotal role in shaping the future of our workplace.About the Role:As our Office Manager, you'll be responsible for creating a seamless and efficient work...


  • Stockholm, Stockholm, Sweden AIG Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to support our Nordic CEO and leadership team. As a key member of our team, you will be responsible for providing administrative support, coordinating meetings and events, and ensuring the smooth operation of our Nordic office.Key ResponsibilitiesProvide administrative...

  • Office Coordinator

    1 week ago


    Stockholm, Stockholm, Sweden Calabrio Full time

    About the RoleJob Summary: We're seeking a highly skilled and collaborative Office Coordinator to join our team in Stockholm. As the Office Coordinator, you will be responsible for providing administrative support, managing daily office tasks, and driving global employee relations and morale activities.Key ResponsibilitiesAdministrative Support: Provide...


  • Stockholm, Stockholm, Sweden Belmont Lavan Ltd Full time

    Senior Executive Assistant OpportunityWe are seeking an experienced business support professional to join our team at Belmont Lavan Ltd in Stockholm. The successful candidate will provide high-level administrative support to senior leaders and contribute to maintaining a well-organized and efficient work environment.Main Responsibilities:Support senior...


  • Stockholm, Stockholm, Sweden AXA Group Full time

    Underwriting Assistant RoleWe are seeking an Underwriting Assistant to join our Middle Office team in Stockholm, Sweden. This role will support the effective underwriting of our business lines, ensuring efficient administrative processes and high-quality service to internal and external clients and colleagues.Key Responsibilities:Process complex global...

  • Sales Assistant

    2 weeks ago


    Stockholm, Stockholm, Sweden Minnovation International AB Full time

    Job Role and Responsibilities:As a Sales Assistant, you will be responsible for collecting customer information and performing sales data analysis. This involves proceeding orders and maintaining daily communication with clients, as well as tracking the daily sales operation on the order flow. Additionally, you will assist the finance department with...


  • Stockholm, Stockholm, Sweden Minnovation International AB Full time

    Key Responsibilities:Data analysis and sales data collectionOrder processing and client communicationDaily sales operation trackingFinancial note assistance and payment processingAdministrative and sales staff supportDesired Skills and Qualifications:Educational background in Economics or ScienceFluent in Chinese and EnglishCustomer service or sales...