Office Operations Specialist

4 hours ago


Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

Company Overview


Ninjas in Pyjamas is a renowned esports team pioneering the gaming industry since 2000.



About the Job


The Office Manager & Junior HR plays a vital role in ensuring seamless office operations and fostering a dynamic work environment.



Key Responsibilities



  • Maintenance, Supplies, and Equipment Management: Oversee day-to-day maintenance, manage supplies, and coordinate equipment needs.
  • Scheduling and Organization: Schedule meetings, appointments, and organize the office layout.
  • Policy Updates and Maintenance: Partner with the Head of HR to update and maintain office policies as necessary.
  • Financial Management: Manage the office G&A budget, ensure accurate invoicing, and timely payments.
  • Vendor Negotiations: Coordinate contract and price negotiations with vendors, service providers, and office lease agreements.
  • Onboarding and Offboarding: Own the onboarding and offboarding processes for new and departing employees.
  • Team Events and Activities: Plan in-house or off-site events, celebrations, content days, kick-offs, and company conferences.
  • Support to HR: Assist in recruitment processes, talent acquisition, and various HR-related projects.
  • Clerical Support: Provide administrative support to the Head of HR, compile employee records, and assist with day-to-day HR operations.


Requirements


To succeed in this role, you will need:



  • Experience: Previous experience as an Office Manager, Administrative Assistant, Talent Acquisition Specialist, HR Assistant, or Junior HR.
  • Talent Acquisition Experience: Proven track record in talent acquisition and HRIS/ATS familiarity.
  • Knowledge and Skills: Foundational knowledge of labor laws, HR best practices (focusing on Swedish labor law), proficiency in MS Office and Google Suites, excellent time management, attention to detail, and creative problem-solving skills.
  • Language Proficiency: Fluency in English and Swedish.
  • Personal Qualities: Ability to work independently, bring a can-do mindset, be open to learning, and thrive in a fast-paced environment as a team player.


About Being a Ninja


Ninjas fight as one – we welcome applicants from diverse backgrounds who share our passion for innovation and teamwork. Our mission is to pioneer the esports industry, and we're looking for individuals who can adapt and contribute to our ever-evolving environment.


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