Office Operations Specialist

4 weeks ago


Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

Company Overview


Ninjas in Pyjamas is a renowned esports team pioneering the gaming industry since 2000.



About the Job


The Office Manager & Junior HR plays a vital role in ensuring seamless office operations and fostering a dynamic work environment.



Key Responsibilities



  • Maintenance, Supplies, and Equipment Management: Oversee day-to-day maintenance, manage supplies, and coordinate equipment needs.
  • Scheduling and Organization: Schedule meetings, appointments, and organize the office layout.
  • Policy Updates and Maintenance: Partner with the Head of HR to update and maintain office policies as necessary.
  • Financial Management: Manage the office G&A budget, ensure accurate invoicing, and timely payments.
  • Vendor Negotiations: Coordinate contract and price negotiations with vendors, service providers, and office lease agreements.
  • Onboarding and Offboarding: Own the onboarding and offboarding processes for new and departing employees.
  • Team Events and Activities: Plan in-house or off-site events, celebrations, content days, kick-offs, and company conferences.
  • Support to HR: Assist in recruitment processes, talent acquisition, and various HR-related projects.
  • Clerical Support: Provide administrative support to the Head of HR, compile employee records, and assist with day-to-day HR operations.


Requirements


To succeed in this role, you will need:



  • Experience: Previous experience as an Office Manager, Administrative Assistant, Talent Acquisition Specialist, HR Assistant, or Junior HR.
  • Talent Acquisition Experience: Proven track record in talent acquisition and HRIS/ATS familiarity.
  • Knowledge and Skills: Foundational knowledge of labor laws, HR best practices (focusing on Swedish labor law), proficiency in MS Office and Google Suites, excellent time management, attention to detail, and creative problem-solving skills.
  • Language Proficiency: Fluency in English and Swedish.
  • Personal Qualities: Ability to work independently, bring a can-do mindset, be open to learning, and thrive in a fast-paced environment as a team player.


About Being a Ninja


Ninjas fight as one – we welcome applicants from diverse backgrounds who share our passion for innovation and teamwork. Our mission is to pioneer the esports industry, and we're looking for individuals who can adapt and contribute to our ever-evolving environment.



  • Stockholm, Stockholm, Sweden Moody's Full time

    Job SummaryWe are seeking an experienced Office Coordinator and Facilities Specialist to join our team at Moody's. This role will be responsible for providing administrative support, coordinating office activities, and ensuring the smooth operation of our facilities.


  • Stockholm, Stockholm, Sweden Goodbye Kansas Full time

    About the positionWe are seeking a highly skilled Senior Financial Operations Specialist to join our Finance Department in Stockholm. This role offers a hybrid working model, allowing you to balance work from home and office time. As part of our small but exceptional team of three, located in both Stockholm and London, you will play a key role in our finance...


  • Stockholm, Stockholm, Sweden TUI Full time

    About TUITUI is the world's leading integrated tourism business, providing unparalleled holiday experiences to millions of customers worldwide.We are seeking a highly skilled Finance Operations Specialist to join our team in Supporting Ground Operations and Airports Teams.About the RoleKey Responsibilities: Assist in delivering financial information to...


  • Stockholm, Stockholm, Sweden Infotree Global Solutions Full time

    Job OverviewWe are seeking a highly skilled Operative Purchaser to join our growing Procurement organization at Infotree Global Solutions in Sweden. As an operative purchaser, you will be responsible for ensuring the delivery of planned needs to our production, which is characterized by a large project focus.About the RoleThe team you will be working with is...

  • Operations Specialist

    4 weeks ago


    Stockholm, Stockholm, Sweden Venair Group Full time

    About Venair GroupAs a leading engineering and manufacturing company, we at Venair Group specialize in delivering innovative custom solutions for the most demanding sectors.With over 35 years of experience, our team has established itself as a reliable partner for companies seeking high-performance fluid transfer solutions.We have an extensive global...


  • Stockholm, Stockholm, Sweden Anyfin AB Full time

    About Anyfin ABAnyfin AB is a pioneering fintech company founded in 2017 with a mission to empower individuals by providing smart financial tools. Our vision is to improve global financial health, and we've already made significant strides in helping people save millions through refinancing expensive consumer credits.Job OverviewWe're currently seeking a...


  • Stockholm, Stockholm, Sweden Galderma Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Galderma. The successful candidate will be responsible for managing office operations, providing administrative support, and ensuring the smooth execution of daily tasks.


  • Stockholm, Stockholm, Sweden AMEX Full time

    Experience a unique blend of financial acumen and risk expertise as you join the American Express team in this critical role. As an Senior Operational Risk Specialist, you will play a vital part in shaping our company's risk management strategy, ensuring that our operations are aligned with regulatory standards and industry best practices.The ideal candidate...


  • Stockholm, Stockholm, Sweden Ebury Full time

    Ebury is a leading FinTech firm, recognized as one of the top 15 European Fintechs to work for by AltFi. With a range of innovative products including FX risk management, trade finance, currency accounts, international payments and API integration, we are revolutionizing the way businesses operate globally.Job Summary:We are seeking an International Trade...

  • IT Support Specialist

    4 weeks ago


    Stockholm, Stockholm, Sweden dentsu Full time

    About the RoleIn this dynamic and rewarding role as an IT Support Specialist, you will play a vital part in ensuring seamless technology operations at dentsu Sweden.Key ResponsibilitiesSolve daily tickets and provide on-site IT support to end-usersCollaborate with other IT Support team members in Sweden to deliver exceptional serviceWork closely with the...


  • Stockholm, Stockholm, Sweden DuPont Sustainable Solutions Full time

    Company OverviewDuPont Sustainable Solutions is an operations management consulting firm dedicated to saving lives and improving operational performance. Our team of experts partners with clients to develop and implement solutions that enhance technical, behavioral, and cultural aspects of their operations.About the JobWe are seeking a seasoned Operational...


  • Stockholm, Stockholm, Sweden Aleris Full time

    AnställningsinformationVi söker en erfaren Senior HR-specialist som vill vara med och utveckla våra ledare och chefer i Aleris Sjukvårds affärsområde Ortopedi & Operation.Lön: 62000 - 85000 kr/månad beroende på relevant erfarenhet, förmåner inkluderar friskvårdsbidrag, fri sjukvård och möjlighet till omfattande träningsutbud.Arbetssätt:...


  • Stockholm, Stockholm, Sweden Instabee Full time

    Instabee, a leading e-commerce enabler in Europe, is seeking an experienced Facility Manager to oversee the daily operations of our office in Stockholm and support other locations in Oslo, Copenhagen, Helsinki, and Amsterdam.We are looking for a highly organized and proactive individual with a passion for creating exceptional workplace experiences. As a...

  • IT Support Specialist

    3 weeks ago


    Stockholm, Stockholm, Sweden dentsu Full time

    Job OverviewDentsu Sweden AB, a global communication network with 47,000 employees in over 145 countries, is seeking a skilled IT Support Specialist to join their team. Located in Stockholm, this full-time permanent position offers a competitive salary and a dynamic work environment.Job ResponsibilitiesAs an IT Support Specialist, you will provide onsite...


  • Stockholm, Stockholm, Sweden Etraveli Group Full time

    About UsEtraveli Group is a leading online travel agency that provides innovative tech solutions and fulfillment capabilities for global sales of flights. With a mission to simplify complexity, we connect millions of flights and travelers worldwide, from search to trip planning and beyond.We operate consumer online travel agency brands like Mytrip, GoToGate...


  • Stockholm, Stockholm, Sweden Autoliv Full time

    **About the Job**We are seeking a skilled Assembly Line Specialist to join our team at Autoliv. In this role, you will play a critical part in the production of airbags, inflators, and component parts.**Salary Range:** $21.00-$24.00 hourly plus an 8% shift differential for hours worked in the facility. Starting pay will depend on prior experience and work...


  • Stockholm, Stockholm, Sweden Starbreeze Full time

    Job Description:In this role, you will be part of our dynamic IT department based in Stockholm, working closely with various teams to ensure seamless operations.We are seeking a highly skilled IT systems engineer to join our team. As an expert in operational and strategic IT solutions, you will implement and maintain traditional IT infrastructure on-site as...


  • Stockholm, Stockholm, Sweden Nasdaq Full time

    About the RoleAs a Data Center Operations and Infrastructure Manager at Nasdaq, you will be responsible for overseeing the day-to-day operation and maintenance of our data center infrastructure, including servers, networking equipment, storage systems, and power and cooling systems.Key Responsibilities:Implement and enforce security measures and protocols to...


  • Stockholm, Stockholm, Sweden Verifone Full time

    At Verifone, we're driven by innovation and a passion for customer success. As a Technical Deployment Specialist, you'll play a crucial role in ensuring the smooth operation of our electronic payment systems.About the RoleWe're looking for a skilled Operations Coordinator to join our team in this exciting opportunity. You'll be responsible for performing...


  • Stockholm, Stockholm, Sweden Nasdaq Full time

    About UsNasdaq is a leading global provider of trading, clearing, exchange technology, listing, information, and public company services across six continents. Our technology powers more than 90 marketplaces in 50 countries.Job DescriptionWe are seeking an Operations Coordinator to join our real estate and facilities team in Stockholm, Sweden. As an...