Office Coordination Specialist

2 weeks ago

Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full time

About the Office Manager & Junior HR Role

We are seeking an exceptional Office Manager & Junior HR professional to join our team at Ninjas in Pyjamas. As a key member of our staff, you will be responsible for managing office operations, fostering a vibrant workplace culture, and supporting our HR department.

The ideal candidate will have experience in office management, administrative assistance, talent acquisition, or HR-related roles. They will be proficient in MS Office and Google suites, have excellent time management skills, and be able to multitask and prioritize work effectively.

Key Responsibilities:

  • Oversee maintenance, supplies, and equipment, scheduling meetings, and organizing office operations.
  • Partner with Head of HR to update and maintain office and general policies as necessary.
  • Manage office G&A budget, ensure that invoices are correct and paid on time.
  • Coordinate with IT department on all office equipment.
  • Provide general support to visitors, own the onboarding and offboarding processes.
  • Plan in-house or off-site activities, like after work events, celebrations, content days, kick offs, and company conferences.
  • Support HR in recruitment processes and hires, plan team building activities, catering to company needs from time to time.
  • Support the office with upcoming projects, such as school visits and bootcamps.
  • Assist with day-to-day HR operations and administrative duties, provide clerical and administrative support to Head of HR.
  • Compile and update employee records, be responsible for the first Talent Acquisition funnel.

What We Offer

Ninjas in Pyjamas is a dynamic and innovative esports team that values diversity, inclusivity, and a can-do mindset. As a member of our team, you will have the opportunity to work with a talented and passionate group of individuals, contribute to the growth and success of our organization, and develop your skills and expertise in a fast-paced and challenging environment.

Requirements

  • Experience as an Office Manager, Administrative Assistant, Talent Acquisition Specialist, HR Assistant, or Junior HR.
  • Experience working in Talent Acquisition.
  • Familiarity with HRIS and ATS.
  • Foundational knowledge of labor laws and HR best practices, with a focus on Swedish labor law.
  • Knowledge of Office Administrator responsibilities, systems, and procedures.
  • Proficiency in MS Office and Google suites.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and creative problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • Skilled in project management and excellent in organizing.
  • Fluency in English.
  • Ability to work independently on identified objectives with minimal guidance.
  • Can-do mindset, open to learning and testing new things.
  • Team player at heart, always seeking to fight as one (Ninja Style).
  • Strives to grow and welcomes feedback that helps you grow.

About Ninjas in Pyjamas

Ninjas in Pyjamas is a pioneering esports team that has been at the forefront of the esports industry since its inception. We are committed to bringing gaming culture to a world without boundaries and believe in the power of diversity and inclusivity. We are passionate about innovation, creativity, and excellence, and we are seeking like-minded individuals to join our team.

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