Administrative Coordinator

1 month ago


Stockholm, Stockholm, Sweden Teamtailor Full time

Make a Difference in Our Workplace

At Teamtailor, we are a leading Employer Branding and ATS SaaS platform, serving over 9500 organizations across 90 countries worldwide.

Being a key player at Teamtailor means engaging in a dynamic, international, and fast-paced tech environment, offering a unique opportunity for individuals eager to significantly influence the company's growth while taking on diverse responsibilities. We also believe in fostering a fun atmosphere at work.

We are currently seeking an Office Manager to enhance our HR team. In this pivotal role, you will be responsible for cultivating a productive and enjoyable office environment, ensuring the overall efficiency and satisfaction of our team members.

Your Responsibilities:
  • Infuse daily positivity into our work culture, promoting a cheerful and efficient workplace.
  • Maintain the office in pristine condition, organized meticulously for optimal functionality.
  • Organize and implement engaging internal events, from innovative contests to structured gatherings such as team-building activities, breakfasts, learning sessions, conferences, and annual celebrations.
  • Oversee the management of incoming and outgoing correspondence, ensuring the team has the necessary resources to excel.
  • Ensure the office is well-stocked with essentials and manage administrative tasks to facilitate smooth operations.
  • Serve as the primary contact for employee inquiries and address facility, office, and basic technical concerns.
  • Lead office space initiatives, coordinating relocations and renovations while managing maintenance and repairs to create an inspiring work atmosphere.
  • Manage our merchandise program, overseeing company-branded items sent to clients and new hires, ensuring a cohesive experience for all recipients.
  • Promote an exceptional workplace experience, embracing our hybrid work model and ensuring our office remains a center of positivity and productivity.
Ideal Candidate Profile:
  • Demonstrates exceptional organizational and multitasking skills with a keen attention to detail.
  • Exhibits strong interpersonal and communication abilities.
  • Has prior experience in office management or similar service-oriented roles.
  • Possesses a creative mindset, full of ideas for enhancing our workplace and receptive to suggestions from colleagues.
  • Is adept at addressing unexpected challenges and tasks, employing problem-solving skills to maintain an efficient office environment.
  • Thrives in an on-site work setting, contributing to a vibrant and collaborative office culture.
What We Provide:
  • The chance to work with a top-tier employer branding and recruitment platform.
  • A competitive salary along with a comprehensive benefits package.
  • An opportunity to play a crucial role in a global scaling journey.
  • A complete starter kit, including a MacBook Air, iPhone + Plan, and essential Teamtailor merchandise.
We look forward to your application. Best of luck from your future colleagues


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