Office Administrator

1 month ago


Stockholm, Stockholm, Sweden Moody's Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Moody's. As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.

Key Responsibilities
  • Facility Management
    • Ensure the maintenance of our local office facilities, including kitchen and coffee machine maintenance, meeting room preparations, and public areas.
    • Liaise with internal and external stakeholders, including the Country Manager, Real Estate Team, IT, and Landlord, to resolve any building and office issues.
  • Front Desk Staffing and Meeting Coordination
    • Manage visitor arrivals, including internal and external visitors, and accompany external vendors to the office in a professional manner.
    • Prepare desks and conference rooms for meetings and ensure compliance with company policies.
    • Answer incoming phone calls and respond to courier requests in a timely and professional manner.
  • Health & Safety
    • Work with local management to ensure a healthy and safe workspace, including ergonomics and well-being.
  • Travel & Entertainment Administration
    • Assist in arranging travel for team members, including air, rail, car service, and hotel and conference registrations.
    • Prepare and submit timely and accurate T&E reports for each staff member supported.
  • Accounts Payable Administration
    • Assist in preparing and submitting timely and accurate Accounts Payable vouchers.
  • Backup to Administrative Assistant
    • Act as the first point of contact for administrative-related tasks during times of absence or leave.
Requirements
  • 2-5 years of experience working in a corporate environment.
  • Working knowledge of Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
  • Excellent organizational skills and attention to detail.
  • Very good verbal and written communication skills, with fluency in Swedish and good business English.
  • Ability to multitask and adapt to shifting priorities.

Moody's is an equal opportunity employer. We welcome applications from qualified candidates without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity, or any other characteristic protected by law.


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