Order Management Coordinator
3 days ago
Order Management Coordinator - 12 months Maternity cover
This position is based in our office in Bromma, Sweden.
This role is responsible for ensuring the orders are processed, communicated, coordinated and delivered on time. This requires a multiskilled individual that has experience in order management from receipt (entry onto ERP, ordering with suppliers, coordinating deliveries and installations) through to management of invoicing.
You'll be accurate in your work, with attention to detail to ensure high quality and timely invoicing to customers. The role is critical to ensuring good quality financial planning. The primary entities under control will be Finland, Norway, Sweden, Lithuania, Latvia and Estonia with oversight and support role for other Gilbarco regions in the EU.
You'll drive yourself and others to ensure high quality, on-time delivery of products and finished goods to our customers and installation teams across the Nordic and Baltic region.
To succeed in this role, you'll have excellent communication skills and build relationships and collaborate within the operations organization, within sales and with finance and have an ability to influence the operational and sales teams.
Key responsibilities
- Support admin team for ordering of equipment (pumps, terminals, ATG) from factories for customers in Northern Europe.
- Ensure on-time delivery of products including liaising with freight forwarders and warehousing providers.
- Liaise with operations installations teams to coordinate deliveries with installation timing.
- Responsible for invoicing customers for the goods. Responsible for invoicing of software projects.
- Maintaining daily management of scheduled revenues and inventory.
- Maintaining tracking of deferred revenue for accounting purposes.
- Deliver process changes to ensure compliant sales, purchasing and accounting environment.
- Site responsible for the physical inventory of the Sweden and Norway Finished Goods sites.
- Act as Office manager for the Stockholm office.
You'll be located within an easy commuting distance of the Bromma office and have full rights to work in Sweden.
You'll be able to demonstrate these experiences and skills at interview:
- Substantial experience in Sales administration or other roles that included placing orders, coordinating deliveries and invoicing customers.
- Fluent in Swedish and English, written and spoken.
- Communication skills to work in a multinational environment.
- Strong analytical skills with attention to detail and accuracy in your work.
- Strong Excel skills (simple formula and VLOOKUP).
- Ability to prioritise, plan efficiently, and deliver results on time.
Please apply as soon as possible as we work with ongoing selections and interviews.
We look forward to hearing from you
#J-18808-Ljbffr-
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