Office Administrator Role

6 days ago


Stockholm, Stockholm, Sweden Potter Clarkson LLP Full time

About Us: Potter Clarkson is a leading European full-service intellectual property practice with offices in the UK, Sweden, and Denmark. We are renowned for handling complex patent and trademark cases and have earned a reputation for successful prosecution, opposition, and appeal work.

Our Stockholm Office: With 15 employees, our Stockholm office is a hub of activity, seeking a talented and forward-thinking Office Administrator to join our team. As the face of our office, you will be responsible for providing high-quality administrative support to all staff and fee earners, helping to organise meetings and events, and dealing with clients from around the world.

About the Role: This exciting opportunity will require you to provide exceptional administrative support, prepare legal documents, monitor deadlines, and manage correspondence. You will also be responsible for day-to-day duties such as planning meetings, arranging travel and accommodation, and welcoming visitors to the office.

  • Assisting with the preparation and dispatch of correspondence.
  • Dealing with all incoming and outgoing post.
  • Monitoring case details and deadlines using our records management software.
  • Planning and arranging meetings, travel, and accommodation.
  • Liaising with fee-earning staff to ensure high levels of client care.
  • Providing general assistance to members of fee-earning staff and other support staff.
  • Ad hoc administrative tasks as required.

Your Skills and Qualifications: To succeed in this role, you will need to demonstrate excellent English language skills, proficiency in Microsoft Office software applications, and a passion for working in a client-oriented and commercially focused team. You should also possess strong organisational skills, excellent communication skills, and a professional manner.

What We Offer: We offer a competitive salary based on experience, 25 days annual leave plus bank holidays, a company pension scheme, and a healthcare package. You will also have the opportunity to participate in regular company away days and social events.


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