Office Administrator

7 days ago

Stockholm, Stockholm, Sweden Meet a Group international AB Full time
Jobbify är en jobbplattform för vassa kandidater.

För kunds räkning har vi publicerat denna annons, vill du komma i kontakt med den slutgiltiga arbetsgivaren kan du klicka dig vidare till annonsen:

Potter Clarkson is a practice with a history in the Swedish intellectual property market which reaches far beyond its opening of staffed offices in Stockholm in 2018. We are a leading European full-service intellectual property practice. With offices in the UK, Sweden and Denmark, we are well-known for handling some of the most complex and challenging patent and trademark cases, and we are well-regarded for successful prosecution, opposition and appeal work. Our proven excellence has made us the European firm of choice for several global giants, household names, universities and SMEs, as well as smaller companies and individuals all of whom wish to benefit commercially from their investment into intellectual property.

The Stockholm office today consists of 15 employees, and wishes to add a talented, forward-thinking Office Administrator in to the heart of the team.

If you have experience in administration, love to interact with people, solve problems and can demonstrate strong organisational skills and attention to detail, then this is a superb role in which to develop your career.

The role:

As an IP and Office Administrator, you are the hub of the office, and you are part of a highly professional group of people. Located at the Stockholm office, your success in this position will be derived both from your interest and from your ability to apply your experience in providing administrative support and to interact with individuals and organisations daily. You have the ownership to your day-to-day duties; you will have the opportunity to influence the working procedures, and it will be your self-motivation and input into the role and the firm which will see your career grow within this leading intellectual property practice.

Primarily, the role of IP and Office Administrator will require you to provide high quality administrative support to all staff and fee earners within our Stockholm office as well as helping to organise and arrange meetings and events in and out of the office. The role will include highs and lows with tasks such as day to day administrative operations ad well as preparing legal documents, monitoring and managing deadlines, and dealing with clients from around the world.

Day-to-day duties will include:

- Assisting with the preparation and dispatch of correspondence, including preparation of official forms and drafts etc.

- Dealing with all incoming and outgoing post.

- Monitoring case details and deadlines using the firm's records management software.

- Planning and arranging meetings, travel and accommodation.

- Liaising with fee earning staff to ensure high levels of client care.

- Providing general assistance to members of fee earning staff and other support staff.

- Ad hoc administrative tasks as and when required e.g. photocopying, printing bundling etc.

- Taking care of the office and ordering of appliances

- Welcoming visitors to the office, offering guests refreshment and notifying fee earners of their arrival.

- Managing incoming/outgoing post and courier deliveries.

- Overseeing meeting room bookings.

- Ordering, preparing, and serving lunches and drinks to meeting attendees.

Requirements

You will have:

- Proficiency in Microsoft Office software applications.

- Excellent English language skills - other languages, especially Scandinavian languages, would be beneficial.

- A passion for working in a client-oriented and commercially focused team.

- An interest in being part of a growing and forward-looking firm.

- Excellent communication skills.

You will also need to demonstrate:

- Excellent and proven administrative skills

- The ability to manage and prioritise your own workload.

- Proven organisational skills.

- Very strong interpersonal and communication skills with a proactive and personable approach.

- A professional manner with experience in dealing with clients and other professional contacts.

- Being a team player who is also conscientious, motivated and flexible.

- Strong IT skills with an excellent working knowledge of Microsoft Office.

- Being receptive to learning new skills and acquiring an understanding of the industry.

- Being a process driven, organised, person who excels at meeting deadlines when working within a busy team environment.

- An ability to work well under pressure.

Existing knowledge of Intellectual Property is preferred but not essential as full and extensive training will be provided.

Benefits

- Competitive salary based on experience.

- 25 days annual leave + bank holidays.

- A company pension scheme.

- Healthcare package.

- Regular company away days & social events.

We can offer:

- A work environment that provides a unique combination of British and Scandinavian values.

- The benefits of a small, growing office paired with the infrastructure of a larger firm

- Excellent career development and partnership prospects. If you've got the experience and ambition we're looking for, we can create a role perfectly tailored to you. We recruit for talent and attitude and train for skills. You will be challenged to learn and are encouraged to make a significant impact on the firm.

- We are committed to promoting a healthy work-life balance and supporting the wellbeing of all our people.

  • Administrative Assistant

    6 days ago

    Stockholm, Stockholm, Sweden Meet a Group international AB Full time

    Job DescriptionWe are looking for a highly organized and detail-oriented individual to provide administrative support to our team. As an Office Administrator, you will be responsible for ensuring the smooth day-to-day operations of our office, including managing correspondence, preparing documents, and coordinating meetings.

  • Administrative Coordinator for Learning Initiatives

    5 days ago

    Stockholm, Stockholm, Sweden SAS - Scandinavian Airlines Full time

    SAS is looking for an organized and detail-oriented Administrative Coordinator for Learning Initiatives. In this role, you will provide administrative support for key projects, manage course administration, and handle inquiries related to our Learning Management System. Strong communication skills and experience with Microsoft Office 365 are essential.

  • System Administration Technician

    3 days ago

    Stockholm, Stockholm, Sweden Qred Bank AB Full time

    We're seeking a System Administration Technician to join our team at Qred Bank AB. As a key member of our platform team, you'll be responsible for providing exceptional IT support to our employees and contributing to our automation journey.About the RoleYou'll be working closely with our platform team to develop automated processes and procedures for access...

  • Salesforce Administrator

    3 days ago

    Stockholm, Stockholm, Sweden TrioTech Recruitment Full time

    Direct message the job poster from TrioTech RecruitmentMicrosoft & Data Consultant | Connecting Swedish Partners with Top Talent @TrioTech RecruitmentI have an exciting opportunity for a Senior Salesforce Administrator to join a trusted financial partner specializing in delivering personalized solutions for investments, pensions, and corporate benefits....

  • Professional Services Administrator

    6 days ago

    Stockholm, Stockholm, Sweden Meet a Group international AB Full time

    The RoleIn this role, you will have the opportunity to work closely with our team of experts to provide exceptional client service. You will be responsible for managing our office's administrative tasks, including answering phones, responding to emails, and maintaining our filing systems. If you are a motivated and organized individual who is passionate...

  • Administrative Operations Manager

    2 days ago

    Stockholm, Stockholm, Sweden Foodora AB Full time

    About the JobWe are seeking a skilled and driven Administrative Operations Manager to join our team at Foodora AB. As a key member of our organization, you will be responsible for overseeing the day-to-day operations of our Stockholm Rider Hub. This role requires strong administrative skills, attention to detail, and excellent communication abilities.Key...

  • Office Manager to Creandum

    2 weeks ago

    Stockholm, Stockholm, Sweden Inte Bara Post Bemanning AB Full time

    QUICK FACTS Extent: Full time Working hours: Monday-Friday 08.00-17.00 Location: Stockholm Start date: No later than May 5th 2025 Form of employment: Parental leave cover for 1 year. This is a direct recruitment for Creandum.YOUR FUTURE WORKPLACE Creandum is a leading European, early-stage Venture Capital firm with offices in Stockholm, Berlin, London and...

  • Service Delivery Officer

    5 days ago

    Stockholm, Stockholm, Sweden Nordea Bank Norge ASA Full time

    We are seeking a highly motivated Service Delivery Officer to join our team. As a Service Operations Officer, you will play a key role in ensuring the efficient operation of our payment flows.The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders. You...

  • Administrative Assistant at the Embassy of Argentina in Sweden

    2 weeks ago

    Stockholm, Stockholm, Sweden Argentinska Ambassaden Full time

    About the jobThe Embassy of Argentina in Sweden is looking for a permanent Administrative Assistant Job description: The Embassy of Argentina in Sweden is currently looking for an Administrative Assistant to join our local staff. Primary responsibilities include:Assist in processing documents such as official correspondence, verbal notes, reports,...

  • Receptionist Office Manager

    3 weeks ago

    Stockholm, Stockholm, Sweden Eterni Sweden AB Full time

    RECEPTIONIST OFFICE MANAGERÄr du en utpräglad serviceperson som älskar att ge service i världsklass. Trivs du med att den ena dagen inte är den andra lik och att din vardag fylls med samtal, besök, administration och roliga kundaktiviteter. Då kan detta vara jobbet för digVi söker nu dig som tidigare har arbetet i en servicepräglad roll där du är...

  • Payments Support Administrator

    3 days ago

    Stockholm, Stockholm, Sweden Billogram Full time

    Hi there, glad you found your way hereAt Billogram we like to be the good guys of billing, making money when clients are happy and pay on time rather than from missed payments. We believe it always pays off to treat people well. That's why our platform for invoices and payments is built to remove pain, and instead be of gain to both our clients and their...

  • Payments Support Administrator

    7 days ago

    Stockholm, Stockholm, Sweden Billogram Full time

    Hi there, glad you found your way hereAt Billogram we like to be the good guys of billing, making money when clients are happy and pay on time rather than from missed payments. We believe it always pays off to treat people well. That's why our platform for invoices and payments is built to remove pain, and instead be of gain to both our clients and their...

  • Salesforce Administrator

    6 days ago

    Stockholm, Stockholm, Sweden Svea Solar Sweden Full time

    Svea Solar is one of Europe's fastest-growing energy-tech companies, with over 50,000 customers and more than 10 years of experience. We offer smart software and hardware that create value for homeowners, businesses, and large solar parks.As we continue our journey and drive innovation in the energy field, we are now looking for a dedicated Salesforce...

  • Office Manager till svensk nationalkommitté

    3 days ago

    Stockholm, Stockholm, Sweden Academic Work Sweden AB Full time

    Vill du ha en nyckelroll i en inflytelserik organisation? Vi söker en Office Manager som vill arbeta brett med administration, ekonomi och koordinering. Trivs du med många kontaktytor och varierade arbetsuppgifter? Då kan detta vara rollen för digOM TJÄNSTEN För vår kunds räkning söker vi nu en Office Manager.Som Office Manager kommer du ta dig an...

  • Studerande Office

    3 weeks ago

    Stockholm, Stockholm, Sweden Academic Work Sweden AB Full time

    Trivs du i ett pulserande kontorsliv? Vi letar nu efter en Office & Culture Coordinator till ett spännande företag Är du en engagerad person med öga för detaljer? Ta chansen och sök redan idag, vi jobbar med löpande rekryteringOM TJÄNSTEN Vi söker en engagerad och självgående student för att stödja cheferna på ett spännande företag inom...

  • Salesforce Administrator

    3 weeks ago

    Stockholm, Stockholm, Sweden Svea Renewable Solar AB Full time

    Svea Solar is one of Europe's fastest-growing energy-tech companies, with over 50,000 customers and more than 10 years of experience. We offer smart software and hardware that create value for homeowners, businesses, and large solar parks. As we continue our journey and drive innovation in the energy field, we are now looking for a dedicated Salesforce...

  • BizTalk Administrator, Malmö/Lund

    7 days ago

    Stockholm, Stockholm, Sweden Vipas Full time

    Do you have what it takes to thrive in the vibrant world of IT consulting? VIPAS AB, a burgeoning company, proudly invites you to embark on your next engaging project as our BizTalk Administrator in Malmö/LundAbout VIPAS:Imagine a world where your business technology perfectly aligns with your goals—efficient, scalable, and innovative. At VIPAS AB, that's...

  • Salesforce Administrator

    5 days ago

    Stockholm, Stockholm, Sweden Pricer Full time

    Direct message the job poster from PricerDo you want to drive retail digitalization with cutting-edge CRM solutions? Pricer is looking for a CRM, Senior Salesforce Specialist who will take our Salesforce platform to the next level. In this role, you will play a key part in optimizing and developing our CRM system to support our sales organization and drive...

  • Salesforce Administrator

    3 days ago

    Stockholm, Stockholm, Sweden Svea Solar Sweden - Stockholm Full time

    KravSystemadministratör - erfarenhet efterfrågasSvea Solar is one of Europe's fastest-growing energy-tech companies, with over 50,000 customers and more than 10 years of experience. We offer smart software and hardware that create value for homeowners, businesses, and large solar parks. As we continue our journey and drive innovation in the energy field,...

  • Senior Database Administrator

    12 hours ago

    Stockholm, Stockholm, Sweden Cambio - Stockholm Full time

    Cambio is one of the Nordics' leading suppliers in e-health with a comprehensive offering for the entire health and care chain. Our e-health solutions support healthcare professionals in their daily work and offer patients safer and more easily accessible care. We are proud to be an important part of Swedish health and social care. We are growing...