Facility Operations Manager
4 weeks ago
About Instabee
Instabee is a leading European e-commerce enabler, founded in 2022 after the merger of Budbee and Instabox. We serve millions of consumers across Europe with convenient deliveries and aim to become the leading European e-commerce enabler. Our mission is to provide exceptional workplace experiences for our employees, and we're looking for a skilled Facility Manager to join our team.
About the Role
We're seeking a highly organized and proactive Facility Manager to oversee our office operations in Stockholm and support our other offices in Oslo, Copenhagen, Helsinki, and Amsterdam. The ideal candidate will have a passion for creating exceptional workplace experiences, managing office operations, negotiating contracts, and ensuring a top-notch working environment.
Key Responsibilities
- Lead and manage the office team
- Oversee workplace experience initiatives to keep things exciting and engaging for everyone
- Facilitate effective internal communication and keep everyone in the loop
- Manage all office-related contracts, procurement, and budgets for the Stockholm office, ensuring we stay on track
- Ensure health and safety compliance and manage safety committee reporting
- Oversee security, including ISO compliance, alarms, cameras, and access control
- Develop and manage office seating plans to keep our workspace functional and comfortable
- Establish and enforce office policies and guidelines to keep things running smoothly
- Maintain high standards of cleanliness and service to make our offices welcoming and professional
- Manage and update the office intranet with the latest info and updates
Additional Responsibilities
- Take on similar duties for offices in the Netherlands and Norway, including contract negotiation, procurement, security, seating plans, and internal communication
- Manage existing tenants and handle leasing
- Assist other offices across our markets as needed
- Handle invoices related to our offices
- Oversee office sustainability reporting for all markets
Qualifications
- Proven experience in facility management or a similar role
- Strong leadership and project management skills
- Excellent negotiation and contract management abilities
- Proficiency in budget management and procurement
- Knowledge of health and safety regulations and best practices
- Familiarity with security systems, including ISO standards, alarms, and access control
- Strong organizational and communication skills
- Ability to manage multiple tasks and projects simultaneously
What We Offer
We can promise you that you will be challenged, develop your skills, and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working, this is the place for you.
We offer a range of benefits, including:
- Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm
- Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends
- Rooftop Fridays: Chill out at our Friday rooftop bar with the best views in town
- Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time
- Flexible Hours: Hybrid setup with working hours that adapt to your lifestyle
- Parental Pay for Six Months: Step away from work and provide the best care and love to your little one
- A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year
This recruitment process consists of personality tests via Alva Labs and background checks as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes in Sweden.
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