Facility Operations Manager

2 months ago

Stockholm, Stockholm, Sweden Instabee Full time

About Instabee

Instabee is a leading European e-commerce enabler, founded in 2022 after the merger of Budbee and Instabox. We serve millions of consumers across Europe with convenient deliveries and aim to become the leading European e-commerce enabler.

About the Role

We are seeking a highly organized and proactive Facility Manager to join our team in Stockholm and support our offices in Oslo, Copenhagen, Helsinki, and Amsterdam. The successful candidate will be responsible for managing office operations, negotiating contracts, and ensuring a top-notch working environment.

Key Responsibilities

  • Lead and manage the office team
  • Oversee workplace experience initiatives to keep things exciting and engaging for everyone
  • Facilitate effective internal communication and keep everyone in the loop
  • Manage all office-related contracts, procurement, and budgets for the Stockholm office
  • Ensure health and safety compliance and manage safety committee reporting
  • Oversee security, including ISO compliance, alarms, cameras, and access control
  • Develop and manage office seating plans to keep our workspace functional and comfortable
  • Establish and enforce office policies and guidelines to keep things running smoothly
  • Maintain high standards of cleanliness and service to make our offices welcoming and professional
  • Manage and update the office intranet with the latest info and updates

Additional Responsibilities

  • Take on similar duties for offices in the Netherlands and Norway, including contract negotiation, procurement, security, seating plans, and internal communication
  • Manage existing tenants and handle leasing
  • Assist other offices across our markets as needed
  • Handle invoices related to our offices
  • Oversee office sustainability reporting for all markets

Qualifications

  • Proven experience in facility management or a similar role
  • Strong leadership and project management skills
  • Excellent negotiation and contract management abilities
  • Proficiency in budget management and procurement
  • Knowledge of health and safety regulations and best practices
  • Familiarity with security systems, including ISO standards, alarms, and access control
  • Strong organizational and communication skills
  • Ability to manage multiple tasks and projects simultaneously

What We Offer

We offer a challenging and dynamic work environment, opportunities for professional growth and development, and a competitive compensation package. Our offices are modern and newly renovated, with a 360-degree view of Stockholm. We also offer flexible working hours, a puppy-friendly environment, and a range of benefits to support your well-being.

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