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Executive Assistant

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Var 660:e person som går till arbetet i Sverige är en ISS-medarbetare och det är vi stolta över. Vi är ett av Sveriges och Nordens största tjänsteföretag samt har över 450 000 medarbetare världen över. Det är våra medarbetare som är kärnan i vår verksamhet och förutsättningen för att kunna leva upp till vårt syfte, Connecting people and places to make the world work better. På ISS Facility Services skapar vi platser och miljöer som bidrar till bättre prestationer och en enklare, mer effektiv och trivsam tillvaro - levererade med omtanke och hög kvalitet av engagerade medarbetare. Vill du också bli en del i vår globala organisation där ditt jobb verkligen gör skillnad?

 

We are looking for a structured, self-motivated and positive person that will support our CEO and CFO in Sweden, as well as working with project management. This is a unique opportunity to work closely with the Swedish leadership team at a leading global facility management company, with great development opportunities. 

About the role 
You will report directly to our CEO, ensuring the smooth operation of the executive’s daily activities and leadership functions. You will be a part of the CFO leadership team and will be essential to the team’s efficiency and success, providing administrative support along with financial analysis and reporting. Additionally, as a project manager you will lead strategic and operational projects on behalf of the Swedish leadership team. 

Key responsibilities: 

  • organize and coordinate scheduling and calendar management for CEO and CFO 
  • manage travel arrangements and logistics, incl. accommodations and transportation for the CEO and CFO 
  • provide administrative support to CEO and CFO 
  • participation, facilitation, and follow-up to ensure timely execution of CFO leadership meetings 
  • support the financial leadership team with analysis and reporting 
  • preparation of presentations and written materials 
  • project manager for various strategic and operational projects (planning, resource coordination, monitoring progress & stakeholder communication) 
  • internal and external event management 

The position is located at ISS Sweden headquarter in Marievik, Liljeholmen. Travel occurs occasionally. 

What we offer you 
You will work closely with competent colleagues, from whom you will benefit greatly, as we care about helping and developing each other. ISS’s size and wide range of services contribute to excellent development opportunities both nationally and globally. We focus on taking care of and developing our employees because we believe that ‘People make places’. ISS offers, among other things, training and talent development - everything to get you engaged and develop at work. 

We value diversity and inclusion highly. At ISS, all people are equally valuable and have the same rights and opportunities. Our employees reflect society’s diversity, which is both a competitive advantage and an asset in our long-term sustainable work. Our inclusive corporate culture strengthens our employees, makes us more creative and productive, and creates a more attractive workplace. 

ISS’s values, which are fundamental in how we work, are unity, honesty, responsibility, entrepreneurship, and quality. Therefore, it’s important that you stand for a way of working and an approach that’s in accordance with these values. 

Who are we looking for? 
To be successful in the role we are looking for someone with: 

  • personal characteristics as flexible team player, willing to adapt to changes and unafraid of challenges 
  • strong attention to details and problem-solving skills 
  • excellent time-management and organizational skills and an ability to organize and coordinate multiple concurrent projects and priorities 
  • excellent written and verbal communication skills in Swedish and English 
  • a university degree in related area, e.g. business economics or civil engineer 
  • 1-2 years of relevant work experience as for example management consultant 
  • 1-2 years of project management experience 
  • financial skills and interest 
  • experienced user of the Microsoft Office package 
  • preferably experience of working in an international environment 
  • ability to maintain confidentiality of information related to the company and it's employees 

Your application 
We hope you find the role interesting You are welcome to submit your application, no later than 20th of September. In your application, please attach your CV; we do not require personal letters. Due to GDPR regulations, we cannot accept applications via email. 

Our recruitment process is competency based, involving tests, interviews, and references. The recruitment process will also involve background checks. If you have any questions about the process, feel free to contact us at stina.starke@se.issworld.com. 

We look forward to hearing from you