Business and Legal Affairs Executive Support Specialist

2 weeks ago

Stockholm, Stockholm, Sweden Netflix Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to support our executives in the Business & Legal Affairs teams based in Berlin and Stockholm. The successful candidate will be self-motivated, quick-thinking, flexible, and able to pivot when necessary. This role will juggle multiple responsibilities with a strong emphasis on organization and attention to detail.

Key Responsibilities

  • Manage calendars for executives, including scheduling meetings and conference rooms, both internally and externally.
  • Plan and coordinate logistics for internal and external meetings and events.
  • Coordinate travel arrangements, both domestically and internationally.
  • Perform administrative duties around expense reports, payment of invoices, contract signing, and other tasks.
  • Communicate with relevant stakeholders internally and externally.
  • Work collaboratively with Assistants in DACH, the Nordics, and our wider EMEA team.
  • Support executives with ad hoc projects, such as preparing presentations, formatting and managing documents, and taking notes/reports from meetings.
  • Manage trackers and databases, both independently and in collaboration with executives.
  • Maintain flexibility and be open to taking on additional projects as necessary.

Requirements

  • 4+ years of experience as an assistant supporting senior-level executives in a corporate environment.
  • Fluency in English, German, and/or another Nordic language is a plus.
  • Strong written and verbal communication skills in English.
  • A team player who operates in a fast-paced team-oriented setting.
  • Ability to maintain confidentiality and discretion.
  • Experience setting up and supporting events is a plus.
  • Understanding of how to prioritize tasks and respond accordingly, with a strong ability to multitask.
  • Proficiency in Microsoft Office and Google Suite is a plus.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully, and we do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status.

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