HR Document Management Specialist

6 days ago


Västerås, Västmanland, Sweden Hitachi Energy Sweden AB Full time
HR Documentation Specialist

This role supports the development, maintenance, and updating of HR documentation in our digital archive.

The specialist ensures that our records are accurate, complete, and properly transferred to the new digital archive and new archive vendor.

Key Responsibilities:
  • Review and analyze existing HR documentation for compliance with company policies and legal requirements.
  • Organize and categorize archived documents, identifying outdated or duplicate records.
  • Update, label, and digitize physical and electronic files for better accessibility.
  • Collaborate with HR team members to ensure proper handling of sensitive information.
  • Develop a new, improved process for archiving and document management.
  • Prepare reports on progress and propose improvements to the document management process.
Requirements:
  • At least 3 years of experience in HR operations, compliance, or HR administration, with a focus on document management tools.
  • Strong understanding of HR policies, labor laws, and compliance requirements, as well as knowledge of GDPR and data protection regulations related to HR documentation.
  • Experience in managing employee records, contracts, and HR documentation in a structured and compliant manner.
  • High attention to detail and accuracy in handling sensitive employee data.
  • Strong written and verbal communication skills, with fluency in Swedish and English.


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