Documentation Specialist

4 days ago


Västerås, Västmanland, Sweden Hitachi Vantara Corporation Full time

About the Role:

Hitachi Energy is seeking a highly organized and detail-oriented Documentation Specialist to support in cleaning, organizing, and updating HR documentation in our archive. The role involves ensuring accuracy and proper handling of records.

The successful candidate will work on sorting out (scanning, sorting, digitalizing) HR paper documentation stored in various locations, identifying outdated or duplicate records, and updating, labeling, and digitizing physical and electronic files for better accessibility.

Your Responsibilities:

  • Review and analyze existing HR documentation to ensure compliance with company policies and legal requirements.
  • Organize and categorize archived documents.
  • Collaborate with HR team members to ensure proper handling of sensitive information.
  • Build a new, improved process for archiving.
  • Prepare reports on progress and propose improvements to the document management process.

Requirements:

  • 3+ years of experience in HR operations, compliance, or HR administration, with a focus on document management tools.
  • Strong understanding of HR policies, labor laws, and compliance requirements and knowledge of GDPR and data protection regulations related to HR documentation.
  • Experience in managing employee records, contracts, and HR documentation in a structured and compliant manner.
  • High attention to detail and accuracy in handling sensitive employee data.
  • Strong written and verbal communication skills, with fluency in English.


  • Västerås, Västmanland, Sweden Hitachi Energy Sweden AB Full time

    HR Documentation SpecialistThis role supports the development, maintenance, and updating of HR documentation in our digital archive.The specialist ensures that our records are accurate, complete, and properly transferred to the new digital archive and new archive vendor.Key Responsibilities:Review and analyze existing HR documentation for compliance with...


  • Västerås, Västmanland, Sweden Hitachi ABB Power Grids Full time

    **About the Role:**We are seeking an experienced HR Document Management Specialist to join our team at Hitachi ABB Power Grids. In this role, you will be responsible for reviewing and analyzing existing HR documentation to ensure compliance with company policies and legal requirements.Key responsibilities include:Reviewing and updating HR documents to...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    About the Role:As an HR Documentation Specialist, you will play a crucial part in the company's EDM project.Review existing HR documentation for compliance with company policies and legal requirements.Organize and categorize archived documents, identifying outdated or duplicate records.Key responsibilities include updating, labeling, and digitizing physical...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    Job Description:This is a key role in supporting the company's Electronic Document Management (EDM) project.Review existing HR documentation for compliance with company policies and legal requirements.Organize and categorize archived documents, identifying outdated or duplicate records.The successful candidate will be responsible for updating, labeling, and...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    Role Summary:The HR Documentation Specialist will be working closely with the HR team to support the EDM project.Review existing HR documentation for compliance with company policies and legal requirements.Organize and categorize archived documents, identifying outdated or duplicate records.Key tasks include updating, labeling, and digitizing physical and...


  • Västerås, Västmanland, Sweden Snc-Lavalin Full time

    Substation Quality Assurance SpecialistWe are seeking a skilled Substation Quality Assurance Specialist to support our team.This role involves ensuring the highest standards of quality across EPC and substation projects by implementing and maintaining quality management systems.Implementing and Maintaining Quality Management Systems:Develop, implement, and...


  • Västerås, Västmanland, Sweden TN Sweden Full time

    Job OverviewTN Sweden is seeking a skilled Preventive Maintenance Plan Specialist to align maintenance plans with customer requirements, ensuring reliability and availability at our power systems.Your Key ResponsibilitiesCreate and develop comprehensive Preventive Maintenance Plans for ongoing projects, leveraging digital tools to enhance...


  • Västerås, Västmanland, Sweden TN Sweden Full time

    About the Role:We are looking for a highly motivated and experienced Lead Electronics Specialist to join our team in Västerås. As a key member of our organization, you will be responsible for leading electronic systems development and implementation within the assigned area of responsibility.Main Responsibilities:Lead electronic systems development and...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    "Maintaining Trust"We are seeking a detail-oriented Project Security Specialist to ensure the confidentiality, integrity, and availability of our customer systems. In this role, you will be responsible for reviewing project deliverables to ensure they meet the required security standards and supporting CS documentation for project deliverables and...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    Document Management Specialist:Support the cleaning, organizing, and updating of HR documentation in our archive.Review existing HR documentation for compliance with company policies and legal requirements.Organize and categorize archived documents, identifying outdated or duplicate records.Key responsibilities include collaborating with the HR team to...


  • Västerås, Västmanland, Sweden Hitachi Vantara Corporation Full time

    About the RoleWe are seeking an Electrical Commissioning Specialist to join our team. As a key member of our Grid Integration business, you will be responsible for pre-commissioning and commissioning activities in our projects, including HV substations for utilities, industry, and data centers.As a commissioning engineer, you will have opportunities to...


  • Västerås, Västmanland, Sweden TN Sweden Full time

    Tender & Quotation Specialist for Industry ApplicationsWe are seeking a highly motivated and skilled professional to join our Power Quality team at Hitachi Energy. As a key player in the Green Steel Transition, you will be responsible for creating competitive bids and quotations for our innovative solutions.You will work closely with internal engineering...


  • Västerås, Västmanland, Sweden Alstom Transport Full time

    Job DescriptionWe are looking for a skilled Electronics Hardware Development Specialist to join our team at Alstom Transport. In this role, you will be responsible for developing new and maintaining existing electronic hardware designs.You will work closely with cross-functional teams to design and develop innovative solutions that meet the company's goals....


  • Västerås, Västmanland, Sweden ALSTOM Gruppe Full time

    Job SummaryWe are seeking an experienced Electromagnetic Compatibility (EMC) specialist to join our team in Västerås, Sweden. As an EMC engineer, you will be responsible for ensuring the electromagnetic compatibility of railway products designed and manufactured.Your Key Responsibilities:Develop customer specifications and cost estimates during...


  • Västerås, Västmanland, Sweden Hitachi Energy, Ludvika - Västerås Full time

    As a Senior BIM Specialist, you will play a crucial role in assessing architectural, structural, and mechanical design models. Your primary responsibilities include checking the quality and accuracy of these models, extracting quantities, identifying and resolving clashes, analyzing costs, and developing documentation and representations.This is a global...


  • Västerås, Västmanland, Sweden Hitachi Energy, Västerås Full time

    Unlock Career Possibilities with Hitachi EnergyThe energy sector is undergoing rapid transformation. To navigate this change, our customers require innovative solutions from partners like Hitachi Energy.In the role of Service Tendering Specialist, you will collaborate closely with the sales team to craft and compile tenders for both established and new...


  • Västerås, Västmanland, Sweden TN Sweden Full time

    Achieving Excellence in BIM ManagementAt TN Sweden, we are committed to excellence in BIM management, and we are seeking a skilled BIM Application Specialist to join our team. As a key member of our organization, you will be responsible for overseeing the management and optimization of our BIM applications.Key Responsibilities:User Licensing and Access...


  • Västerås, Västmanland, Sweden TN Sweden Full time

    ResponsibilitiesCreate clear and concise written text for technical publications, including operation and maintenance manualsCollaborate with engineers and other technical personnel to clarify document contentsCoordinate layout and organization of manuals and documents according to prepared outlines and specificationsRequirementsBachelor's degree in a...


  • Västerås, Västmanland, Sweden Hitachi Automotive Systems Americas, Inc. Full time

    About the JobWe are looking for a highly skilled Auxiliary Systems Senior Specialist to join our team. As a key member of our tender team, you will be responsible for managing the tender process for Auxiliary Systems.You will work closely with internal and external stakeholders to ensure that all auxiliary systems requirements are met, and that the tender...


  • Västerås, Västmanland, Sweden Hitachi Energy Denmark AS Full time

    Job OverviewWe are seeking a highly skilled Electrical Design and Development Specialist to join our team in Hitachi Energy Denmark A/S.About Our CompanyHitachi Energy is a leading provider of advanced technology solutions for a sustainable energy future. Our purpose is to bring power to our homes, schools, hospitals, and factories.We're looking for...