VIE Bid Manager

3 days ago

Stockholm, Stockholm, Sweden TN Sweden Full time

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Objectives

To deliver a winning bid, with a clear scope, with accurate QCD (Quality / Costs / Delay) commitments, in a timely manner, within the defined tender budget that will result in a clearly defined and profitable maintenance contract (ie. Spare, repairs, overhaul, technical assistance, renovation, modernisation…)

Performance Measurement/KPI's

  1. Hit rate (number of winning bids / Number of bids)
  2. Compliance with Tender schedule and specification
  3. Compliance with Tender cost budget
  4. Time To Quote

Responsibilities

  • Ensure that all the elements necessary are delivered on-time to the LU or sales team
  • Identify all stakeholders and participants involved in the RFP (Request For Proposal)
  • Write and submit proposal on a timely basis
  • Organize and schedule all activities required to support tender preparation

Define, lead, and manage the Tender Team (multi-disciplinary)

  • Assign clear and appropriate targets to the Tender Team members
  • Animate the Tender Team to deliver the required inputs to offer
  • Identify and resolve all issues within the Tender Team or escalate them if necessary

Take overall responsibility for Costing Management Process

  • Manage Costing Reviews (including reporting and all validation steps)
  • Make sure that proposal is reviewed and approved by appropriate stakeholders (Work package owners, Finance, Engineering manager, Service Center director,…)

Identify compliance/non-compliance of proposal versus customer requirements and internal product strategy

  • Review RFP in order to confirm that bid strategy remains appropriate
  • Ensure that standard solution is evaluated and applied to the bid as appropriate
  • Develop communication to client to support the offer Discuss with customer requirements and offer alternative options

Manage costing budget and deadline

  • Establish costing schedule and milestones
  • Prepare and propose budget to LU for approval
  • Manage changes and slippages to schedule
  • Participate to legal terms negotiation with Customers

Highlight and anticipate all potential risks and identify savings and opportunities during costing phase

Drive and make decisions for issues that impact at a tender level

Report regularly and answer on-time towards the LU

Knowledge & Experience :

  • Experience in railway project or technical project management or similar functions is a plus
  • Knowledge of Financial rules
  • Ability to organize meetings with key stakeholders and to manage them
  • Ability to create and organize a network on site and in France Services
  • Ability to communicate in English
  • Strong business-oriented approach

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

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