Office Coordinator

Why Join Us?

We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to

express themselves, connect with the world, and live richer lives

.

At Tobii Dynavox, you can grow your career within

a dynamic, global company

that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed.

As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise.

We are looking for a proactive, organized, and energetic Office Coordinator to support our global Workplaces team. In this role, you will work closely with the Office Manager, who has end-to-end responsibility for the office, including day-to-day operations and internal processes, ensuring a seamless and well-functioning workplace.

You will take ownership of the office environment, vendor relationships, and the practical details that keep our workplace running smoothly and efficiently, while helping create a welcoming and positive experience for employees and visitors alike.

This is a part-time, onsite role (20 hours per week) based at our Stockholm office, Monday through Friday. A degree of flexibility is required, as office hours are typically between 8:00 AM and 12:00 PM, but may vary depending on business needs.

Key Responsibilities

As an Office Coordinator, you will be responsible for:

• Acting as the representative of the Stockholm office and serving as the first point of contact for visitors and new employees

• Ensuring a high-quality office experience for employees and guests

• Managing incoming and outgoing mail, including processing, scanning, and distribution

• Performing light administrative tasks, such as booking meetings and sending calendar invitations

• Coordinating administrative duties and maintaining efficient office procedures

• Supporting the Office Manager with the planning and execution of in-office and off-site activities, including team events, celebrations, and conferences

• Proactively managing facility vendors (e.g., cleaning, catering) to ensure a well-maintained and welcoming office environment

• Responding to employee questions related to office operations and facilities

• Providing coverage for the Office Manager during periods of absence

What You'll Bring

If you enjoy working both independently and collaboratively, this role could be a great fit. While initiative and a proactive mindset are highly valued, the following qualifications will help you succeed:

• 1-2 years of experience in office coordination, workplace management, or a similar role

• A solid understanding of office operations and best practices

• Strong communication skills in English; proficiency in Swedish is an advantage

• Proficiency in Microsoft Office tools, including Outlook, Word, and Excel

What We Offer

We are committed to fostering a collaborative, inclusive, and supportive international work environment. This role offers the opportunity to be an integral part of our Stockholm office while working closely with a global team. We value flexibility, teamwork, and creating a positive workplace experience for everyone.

Apply today

We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.

Where we stand:

We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.

Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin.

Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled