People & Office Coordinator

• 
  Stockholm
  
• Hybrid
  

At Epassi, we believe that everyday wellbeing creates extraordinary results. As one of Europe's leading employee benefit platforms, we help organizations support healthier, happier employees through innovative solutions that encourage active lifestyles and genuine workplace engagement.

We're now looking for a People & Office Coordinator to join our People & Culture team in Stockholm. This is a part-time (50%) role where you'll play a key role in creating a welcoming, organized, and inspiring workplace, while supporting the people operations that keep our growing team thriving.

Your mission at Epassi

Your mission is to create an engaging, well-functioning office environment while supporting smooth people operations across the employee lifecycle. You'll be a central point of contact for office matters and an important support to the People & Culture team, helping ensure that every Epassian has a great experience at work.

Your responsibilities will be

Office & Events

• Lead the planning and coordination of global and local events that bring energy to Epassi life
  
• Initiate and manage local wellness activities such as weekly trainings and team event participation
  
• Act as the go-to person for all office-related questions and facility matters
  
• Manage weekly orders of breakfast, fruit, beverages, and other office supplies
  
• Coordinate with external vendors to ensure smooth facility operations
  
• Oversee office maintenance, furniture arrangements, and general facility management
  
• Promote a safe physical work environment through proper routines, first aid readiness, and compliance measures
  

Onboarding & Offboarding

• Coordinate onboarding and offboarding processes in our systems for all employees in Sweden
  
• Prepare everything needed for a great first impression — from meeting schedules to onboarding kits and manager readiness
  

People Operations

• Maintain accurate employee data and records in our HR systems
  
• Support the People & Culture Manager with reports and people metrics
  
• Manage employee benefits and help ensure a smooth, supportive employee experience

What you'll be doing (daily)

• Supporting employees with office- and people-related questions
  
• Keeping the office organized, welcoming, and running smoothly
  
• Coordinating practical details for new hires and departures
  
• Collaborating closely with the People & Culture team
  
• Proactively identifying improvements to office routines and employee experience

What you should bring

• Strong organizational and communication skills
  
• A service-minded, solution-oriented mindset
  
• High attention to detail and the ability to create structure in a dynamic environment
  
• A genuine interest in people, wellbeing, and workplace culture

Considered a plus

• Experience in office management, HR coordination, or customer/employee experience
  
• Studies in, or ongoing education within, an HR-related field

Your track record

• You have experience supporting office operations, people coordination, or similar administrative roles
  
• You're comfortable working independently and taking initiative
  
• You're known for creating positive energy and keeping things running smoothly

Your language profile

• Fluency in Swedish and English, both written and spoken

Why you should work with us:

• Purpose-Driven fast growing environment: The Epassi Group operates in over 10 countries working on a meaningful mission: Boosting everyday wellbeing. At work. At home. Everywhere. We are shaping the future of wellbeing with more than 900 employees across Europe.
• Personal & career development: Get the freedom to implement your ideas and take ownership of change, to develop your needed competencies you get a yearly funding
• Flexible & Balanced Work life: We offer a flexible hybrid setup (3 days office / 2 days remote), a collaborative culture, and the freedom to shape your role and make a real impact.
• Work community: At our centrally located office in Stockholm & Trollhättan, wellbeing and community matters: from Tuesday breakfasts and meditation sessions to a weekly yoga class and running club.
• Epassi app: We use the Epassi well-being benefits & lunch card and keep the office stocked with snacks, drinks, and fresh fruit.
• Work Life Balance: We're ambitious and move fast — which means room to grow, try things out, and learn quickly. While not everything is perfectly structured, you'll be part of a team that values trust, openness, and real work-life balance (no glorified overtime here).
• We offer a competitive compensation package, we offer pension AND insurances as part of having a collective agreement and mental health support through Auntie in case your personal or private life gets more stressful than usual