Office Coordinator

Haglöfs is on an exciting journey, and so is our HR team. We are looking for an Office Coordinator to join our headquarters in Alvik, Stockholm.

At Haglöfs, we believe nature is the greatest playground ever made—a place to challenge ourselves, explore the unknown, and grow beyond expectations. Since 1914, we have inspired people to enjoy the outdoors, respect nature, and embrace adventure. Now, we want you to join us in making our workplace just as inspiring and engaging as the world outside.

This is a permanent part-time (80%) position with a 6-month probation period, reporting to the HR Manager. You'll join the positive and driven HR team and together, we ensure Haglöfs' workplace is welcoming, well-functioning, and supports both employees and our culture.

About the role

You are proactive, organized, and service-minded, and you thrive when making a real impact—whether it's keeping daily office operations running smoothly or leading exciting projects like Haglöfs' upcoming head office relocation in late 2026. You enjoy being present in the office, connecting with colleagues, and contributing to an energetic, collaborative workplace. Creating functional, welcoming, and inspiring spaces comes naturally to you, and you take pride in supporting employees, boosting team spirit, and driving engagement. In everything you do, you help shape Haglöfs' culture and make our office a place full of energy, collaboration, and inspiration.

Key Responsibilities

Manage daily office operations, including guest reception, mail, supplies, and onboarding support.

Ensure shared spaces, equipment, and supplies are well-maintained, safe, and fully stocked.

Coordinate Townhalls, internal meetings, and office events, including logistics and activities that strengthen engagement, team spirit, and workplace culture.

Serve as the main contact for office safety and facility services, including security, alarms, access control, fire safety, cleaning, plant services, maintenance providers, and vendors.

Lead the facility-related elements of Haglöfs' upcoming HQ relocation.

Maintain office documentation, routines, and administrative processes.

Skills and Requirements

Bachelor's degree in office administration, service management, business administration, workplace management, or related field preferred.

Experience in administrative, coordination, facility, or service-oriented roles; experience with external suppliers or facility partners is a plus.

Strong interest in workplace service, facility coordination, and creating a positive employee experience.

Enjoy coordinating and supporting culture-building activities, events, and initiatives.

Proficient in Microsoft Office and comfortable with digital tools for office and facility management.

Highly organized, attentive to detail, and able to manage multiple tasks efficiently.

Clear, professional, and service-minded communication; collaborative and proactive.

High integrity and professionalism, with the ability to handle confidential matters.

Eager to learn and develop within workplace and facility management.

Passion for the outdoors and appreciation for an active, performance-driven lifestyle.

Fluent in English, written and verbal

This role is based at our Stockholm office in Alvik, with the upcoming move to our new, vibrant HQ in Slakthusområdet in late 2026 where you will play and important part in the relocation.

We are currently exploring the greatest playground ever made and will review applications in mid January.

Selection will be based on your CV and answers to a few screening questions.

Apply today and take the next step in your career with Haglöfs

Great Place to Work

Born in Sweden. Engineered for nature.

At Haglöfs, we don't believe in conquering nature. Instead, we believe in moving with it, growing through every step. Since 1914, we've engineered our gear to not only endure the elements, but to let you roam farther, wilder, freer – in the greatest playground ever made.

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Consumer First

Consumers are at the heart of everything we do, driving us to exceed their expectations across all aspects of our business.

Innovation

We embrace creativity and technological advancements, pushing boundaries to continuously improve our products, services and operations. We continuously look for new, unique and better ways of doing things.

Performance driven

We are committed to delivering high-quality products that perform exceptionally. We strive for results and excellence in everything we do as a company and a team.

Collaborative

We believe in the power of working together, supporting our colleagues to create a positive environment where we achieve what is best for Haglöfs, our customers and employees.

Responsible

We take responsibility and operate with a strong business-mindset, honesty, and transparency in everything we do. We take ownership to drive success for Haglöfs.

Sebastian Dorwarth | Contact Person

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Haglöfs

Stockholm | On-site

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