Administrative Site Manager

3 hours ago


Lysekil Municipality, Sweden TN Sweden Full time
Job Overview

The Site Administration role at TN Sweden is a multifaceted position that oversees various administrative functions at the construction project site.

Key Responsibilities:
  • Manage all employee-related matters for staff members, including mobilization, contracts, working hours, payroll, and training.
  • Ensure compliance with legal requirements and coordinate accommodation needs.
  • Handle business travel arrangements and expenses, as well as oversee the provision of personal protective equipment (PPE).
  • Assist with IT-related tasks, including building laptops for staff.

Liaison with Head Office:

  • Collaborate with Head Office to address issues beyond the site's scope and escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including the site's bank account and credit card, and process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain a cashbook for audit purposes.

Facilities Coordination:

  • Organize office facilities, including space planning and stationery supplies, and manage consumables efficiently.

Security and Access:

  • Issue security passes to personnel, including staff, contractors, and vendors, and maintain records of pass issuance, approvals, and instructions.

Local Leasing and Purchasing:

  • Arrange local leasing agreements for equipment or facilities as needed.

Event Organization:

  • Coordinate project-related, corporate, and social events.
Qualifications and Skills:
  • Education: A high school diploma or equivalent is required, with additional relevant certifications or a bachelor's degree in a related field being advantageous.
  • Experience: Typically 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Skills: Strong organizational and communication skills, attention to detail, problem-solving abilities, familiarity with financial processes and IT tools, and the ability to work collaboratively with diverse stakeholders.


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