Project Coordinator

20 hours ago


Lysekil Municipality, Sweden TN Sweden Full time

The Project Coordinator is responsible for overseeing administrative functions at the construction project site. This multifaceted position ensures smooth operations and effective communication between the site and EPCM contractor.

Key Responsibilities:
  • Manage all employee-related matters, including mobilization, contracts, working hours, payroll, and training.
  • Ensure compliance with legal requirements and coordinate accommodation and vehicle-related needs.
  • Handle business travel arrangements and expenses, and oversee the provision of personal protective equipment (PPE).
  • Assist with IT-related tasks, including building laptops for staff.

Liaison with Head Office:

  • Collaborate with Head Office to address issues beyond the site's scope and escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including the site's bank account and credit card, and process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain a cashbook for audit purposes.

Facilities Coordination:

  • Organize office facilities, including space planning and stationery supplies, and manage consumables to ensure efficient resource utilization.

Security and Access:

  • Issue security passes to all personnel, including staff, contractors, and vendors, and maintain records of pass issuance, approvals, and instructions.

Local Leasing and Purchasing:

  • Arrange local leasing agreements for equipment or facilities as needed.

Event Organization:

  • Coordinate project-related, corporate, and social events.
Qualifications and Skills:
  • Education: A high school diploma or equivalent is required, with additional relevant certifications or a bachelor's degree in a related field being advantageous.
  • Experience: Typically 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Skills: Strong organizational and communication skills, attention to detail, and problem-solving abilities, as well as familiarity with financial processes and IT tools.


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