Facilities Coordinator

4 hours ago

Lysekil Municipality, Sweden TN Sweden Full time

The Facilities Coordinator plays a key role in ensuring the efficient operation of the construction project site. This position requires strong organizational skills, with the ability to manage office facilities, including space planning and stationery supplies, and consumables.

Key Responsibilities:
  • Organize office facilities, including space planning and stationery supplies, and manage consumables to ensure efficient resource utilization.
  • Coordinate accommodation and vehicle-related needs, handle business travel arrangements and expenses, and oversee the provision of personal protective equipment (PPE).
  • Manage employee-related matters, including mobilization, contracts, working hours, payroll, and training, to ensure compliance with legal requirements.

Liaison with Head Office:

  • Collaborate with Head Office to address issues beyond the site's scope and escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including the site's bank account and credit card, and process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain a cashbook for audit purposes, and arrange local leasing agreements for equipment or facilities as needed.

Security and Access:

  • Issue security passes to all personnel, including staff, contractors, and vendors, and maintain records of pass issuance, approvals, and instructions.

Event Organization:

  • Coordinate project-related, corporate, and social events, requiring strong organizational and communication skills.
Qualifications and Skills:
  • Education: A high school diploma or equivalent is required, with additional relevant certifications or a bachelor's degree in a related field being advantageous.
  • Experience: Typically 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Skills: Strong organizational and communication skills, attention to detail, and problem-solving abilities, as well as familiarity with financial processes and IT tools.

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