Event Coordinator

2 weeks ago

Stockholm, Stockholm, Sweden Nordregio Full time
About the Role

Nordregio is seeking a highly organized and creative Event Coordinator to join our communications team. As an Event Coordinator, you will be responsible for planning and executing external and internal events that promote our research and organization.

Key Responsibilities
  • Develop and plan the institution's flagship external events, including our annual conference Nordregio Forum
  • Coordinate and order services for events, such as venues, food, accommodation, livestreams, etc, and outreach to speakers and relevant stakeholders for events
  • Travel and coordinate event production at venues across the Nordic region and manage contacts with suppliers throughout the region
  • Plan and implement strategic internal events and conferences, liaising with our internal administrative team
  • Manage budgets and track expenses for events
  • System manager for our event coordination tool (Ungapped)
  • Advise project managers on organizing project workshops and if time allows support implementation
  • Contribute to the communication department's studio and webinar activities
  • Responsible for ensuring that events follow the institution's sustainable events checklist
Requirements
  • The position requires vocational training or a bachelor's degree in event coordination, communications or another relevant field
  • At least 2 years of experience in a similar role
  • Fluent in English and at least one Scandinavian language
  • Highly motivated with a sense of detail and an ability to plan and manage high-level events
  • Ability to work independently, as well as in a team
  • Good command and understanding of digital event tools (we use ungapped) and CMS (wordpress)
  • Experience working with streaming (in a studio), video content and editing is an advantage
What We Offer

Nordregio offers competitive salaries and an initial full-time contract of four years (with possibility of another four years extension). According to the agreement "Avtale om rettstilling for samnordiske institusjoner og deres ansatte", you are entitled to a leave of absence from your present position for the duration of your employment at Nordregio if you are employed by the State in a Nordic country.

How to Apply

Upload your application, including a CV and references no later than 18 October. Interviews will be carried out at the end of October.

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