Office manager

1 week ago

Stockholm, Stockholm, Sweden Icaniwill Ab Full time

ICANIWILL is looking for a talented and ambitious Office Manager for temporary work during parental leave. In the role as an Office Manager you ensure the best possible service for colleagues and visitors. ICANIWILL invests heavily in staff care and you as Office Manager will be responsible for weekly activities such as breakfasts and after works, as well as larger staff parties and joint training sessions alongside the daily work in the office.

About the company

We are a fast growing, online based sports fashion company creating innovative and functional sportswear for men and women. We work in an inspiring, fast-paced environment where new ideas and personal development is valued highly. At ICANIWILL we believe that an environment with both challenges and support from others is the key to success. Therefore, we take great pride in our company culture and make sure to both work hard together and have a lot of fun along the way.

What you will do:

  • As Office Manager, you have the overall responsibility for the office. One of the most important functions is creating a pleasant work environment through impeccable service and taking care of the common areas. The role entails a mixture of administrative and coordinating tasks, as well as project management.
  • The role requires high integrity and the ability to handle sensitive information. You must like a fast pace and be able to easily adapt to different situations and have good communication skills. To fit into this role you need to be structured, confident and relationship building.
  • Contacting person for suppliers, responsible for everything administrative around the office (Ordering company/office materials, budget management)
  • Contact person and coordinator of common processes for the office, such as fire and evacuation drills.
  • Work with internal processes such as contract management, planning of company-internal activities and events, administration of purchases and budget.
  • Assist the management team and colleagues with various administrative tasks
  • Responsible for communication with suppliers and other functions within the company daily.
  • Responsible for reporting errors and issues to our landlord and other suppliers, making purchases and travel bookings.
  • Preparation for meetings, conferences and other internal events.
  • Other internal services, such as welcoming visitors, managing different subscriptions and handling telephones, computers, access cards and keys for employees.

Skills & Requirements:

  • Previous experience in a similar role as Office Manager, Office Coordinator and/or administrator where service is crucial. To succeed in the role, you must be outgoing and enjoy social contexts.
  • Positive attitude, creativity and seeing solutions in all situations.
  • Being able to prioritize and manage several tasks at the same time is a must-have.
  • You are meticulous, reliable and confident in your profession. It is important to take the initiative and work proactively to always be one step ahead.
  • You are proactive and enjoy helping others and not afraid to cut in and help where needed.
  • You have very good knowledge of G-suit and/or Office 365 and can quickly familiarize yourself with and learn new systems.
  • Enjoys working independently as well as in a group
  • Last but not least, you communicate very well in both Swedish and English in speech and in writing.

In order for the onboarding and training to be as good as possible, we wish access as soon as possible. The temporary position is estimated to last until August 2025. The position is part-time at our office in Stockholm.

We will be reviewing the applications on a continuous basis and get back to you as soon as possible.

#J-18808-Ljbffr

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