Executive Support Specialist

22 hours ago


Solna Municipality, Sweden Vattenfall GmbH Full time
Job Overview

We are seeking an enthusiastic and service-minded colleague to join our team as Executive Assistant Procurement at Vattenfall in Solna.

The ideal candidate will support the Chief Procurement Officer (CPO) and the Director Procurement C&S by organizing all engagements and performing administration in a structured manner.

Key Responsibilities

Provide administrative support to the CPO and the Procurement Director C&S, including:

  • Organizing meetings and events for the management team and international teams
  • Maintaining calendars, scheduling appointments, and arranging logistics for internal and external meetings
  • Screening calls and emails for the CPO and the Procurement Director C&S
  • Compiling supplier profiles and maintaining accurate information relevant to internal meetings, committee meetings, and events
  • Acting as project manager for special projects, including planning and coordinating presentations and information
  • Coordinating procurement committee/board meetings and serving as Secretary for Business Area Procurement committee/board meeting
Requirements

To be successful in this role, you will need to possess:

  • A high level of analytical ability and multi-tasked thinking
  • Self-motivation and a proactive approach to work
  • Excellent communication and interpersonal skills
  • Proficiency with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.)
  • Experience working in multinational teams and organizations
  • Fluency in both English and Swedish, spoken and written
What We Offer

Vattenfall offers a challenging and international work environment, the possibility to work with some of the best in the field, and attractive employment conditions (smart working, flexible working hours, and a good work-life balance). As a member of our team, you will have opportunities for personal and professional development and the chance to contribute to the company's success.



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