Administrative Coordinator

1 month ago

Malmo, Skåne, Sweden Coloplast Full time

About Coloplast and the Role

Coloplast is a global leader in laryngectomy care and tracheostomy products. We are passionate about making life easier for people living with a neck stoma, and we achieve this by providing personalized care and innovative solutions.

Key Responsibilities:

  • Assist the Executive Assistant with daily administrative tasks, ensuring seamless support for the team.
  • Maintain and update records and files, including contracts and other sensitive documents.
  • Coordinate the preparation, notarization, and legalization of legal documents, ensuring compliance with regulations.
  • Coordinate travel arrangements and itineraries, prioritizing efficiency and effectiveness.
  • Organize social events, such as team-building activities and celebrations, fostering a positive work environment.
  • Manage meeting logistics, including room bookings, lunch orders, and coffee arrangements.
  • Perform other administrative duties as assigned, demonstrating flexibility and adaptability.
  • Manage and organize schedules, appointments, and meetings, ensuring timely and efficient communication.
  • Handle correspondence, emails, and phone calls, providing exceptional customer service.
  • Provide cover/support for reception as needed, ensuring a seamless customer experience.

Qualifications:

  • Previous experience in an administrative or service-related role, with a strong focus on customer service.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Excellent written and verbal communication skills in both Swedish and English, with the ability to communicate effectively with colleagues and customers.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new software and systems quickly.
  • Ability to work independently and as part of a team, with a strong focus on collaboration and teamwork.
  • High level of attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information.
  • Flexibility to adapt to changing priorities and tasks, with a strong focus on flexibility and adaptability.

About You

To succeed in this role, you will need to be a highly organized and proactive individual with excellent communication skills. You will have experience working in a busy, international environment and be able to adapt to changing priorities and tasks. You will also have a strong focus on customer service and be able to communicate effectively with colleagues and customers.

This role reports to our Executive Assistant and is an excellent opportunity for an experienced administrative professional to join our team and contribute to our mission of making life easier for people living with a neck stoma.

  • Administrative Coordinator

    4 weeks ago

    Malmo, Skåne, Sweden Atos Medical AB Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Executive Assistant with general administrative tasks. The ideal candidate will be a dynamic and positive individual who thrives in a fast-paced environment.Key Responsibilities:Assist the Executive Assistant with daily administrative tasks, including...

  • HR Coordinator

    4 weeks ago

    Malmo, Skåne, Sweden Saint-Gobain Full time

    About the RoleWe are seeking a highly skilled HR Coordinator to join our team at Saint-Gobain Sekurit. As an HR Coordinator, you will play a crucial role in supporting our HR Manager in various tasks, including recruitment, employee onboarding, and administration.Key ResponsibilitiesRecruitment: Source, screen, and select top talent for various positions...

  • Warranty Administrator

    4 weeks ago

    Malmo, Skåne, Sweden Eizo Full time

    About the RoleWe are seeking a skilled Warranty Specialist to join our Aftersales team in Malmö. As a key member of our department, you will play a crucial role in ensuring the smooth operation of our service and maintenance processes.Main ResponsibilitiesReview and analyze documentation related to warranty, service contracts, and invoicing to identify...

  • Digital Marketing Coordinator

    1 month ago

    Malmo, Skåne, Sweden One Group AB Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Digital Marketing Coordinator to join our team at One Group AB. As a Junior Paid Media Specialist, you will play a key role in supporting our senior paid media specialists and working mainly with Meta, Google, and YouTube ads.Key Responsibilities:Coordinate the creative team with the...

  • International Operations Coordinator

    1 week ago

    Malmo, Skåne, Sweden Indie campers Full time

    About UsIndie Campers is a leading campervan marketplace that aims to make road trips accessible to everyone. Our digital approach and customer-centric orientation have enabled us to develop a strong booking experience and offer high-quality road trips at affordable prices.We have welcomed over 300,000 travelers from 169 countries, with over one million...

  • Test Manager

    4 weeks ago

    Malmo, Skåne, Sweden Belmontlavan Full time

    About the ProjectBelmontlavan is seeking a skilled Test Lead to join their team in a joint project with the City of Malmö's school administrations. The project aims to implement a modern and user-friendly administrative system for student management.Key ResponsibilitiesThe Test Lead will be responsible for operational testing, ensuring all processes and...

  • HR Internship at a Global Company

    7 days ago

    Malmo, Skåne, Sweden AkzoNobel Full time

    About the RoleWe are seeking a highly motivated and organized HR intern to join our team at AkzoNobel. As an HR intern, you will be responsible for supporting the recruitment process, coordinating interviews, and ensuring a smooth onboarding experience for new hires.Key ResponsibilitiesScreening and shortlisting candidatesCoordinating interviews and...

  • Executive Assistant

    1 month ago

    Malmo, Skåne, Sweden E Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at E.ON. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to senior leadership team, including calendar management,...

  • Test Manager

    4 weeks ago

    Malmo, Skåne, Sweden Belmont Lavan Full time

    Job Title: Test LeadWe are seeking a skilled Test Lead to join our team at Belmont Lavan. As a key member of our project team, you will be responsible for ensuring the successful implementation of our student administrative system support.Key Responsibilities:Develop and implement a comprehensive test strategy and planCoordinate and lead testing activities...

  • Electrical Engineer Assistant

    2 weeks ago

    Malmo, Skåne, Sweden Vestas Full time

    Electrical Engineer AssistantVestas Technology & Operations is seeking a highly motivated and skilled Electrical Engineer Assistant to join our team in Malmö, Sweden. As an Electrical Engineer Assistant, you will play a key role in supporting our Electrical Engineers on various tasks related to grid connection of wind power plants, including administrative...

  • Localization Project Manager

    1 month ago

    Malmo, Skåne, Sweden Ubisoft Full time

    Job DescriptionUbisoft is seeking a highly skilled Localization Project Manager to join our team in Malmö, Sweden. As a key member of our localization team, you will be responsible for coordinating multilingual game localization, ensuring that our games are delivered on time and on budget.Key ResponsibilitiesCoordinate all aspects of game localization...

  • Road and Railway Plans Specialist

    4 weeks ago

    Malmo, Skåne, Sweden COWI Full time

    About the RoleWe are seeking a highly skilled and motivated individual to join our team as a Road and Railway Plans Specialist. As a key member of our Civil division, you will play a central role in coordinating and developing our road and railway plans, ensuring their progress and implementation.Your ResponsibilitiesCoordinate and develop road and railway...

  • Onshore Wind and Solar Systems SCADA and Communications Specialist

    4 weeks ago

    Malmo, Skåne, Sweden RWE AG Full time

    About the RoleRWE Renewables Sweden AB is seeking a skilled SCADA and Communications Engineer to join our Instrumentation and Control team.This is a full-time, permanent position that requires a strong technical background and experience with SCADA systems, control systems, automation, and industrial communication protocols.Key ResponsibilitiesDefine and...

  • Onshore Wind and Solar Systems SCADA and Communications Specialist

    4 weeks ago

    Malmo, Skåne, Sweden RWE AG Full time

    RWE Renewables Sweden ABFull-time, permanent positionThe Instrumentation and Control team is responsible for the implementation, quality assurance, and operational support of SCADA systems for high-voltage substations, wind turbines, and solar plants. As a SCADA and Communications Engineer, you will work in a project-oriented manner, assuming technical...

  • Localization Project Manager

    1 month ago

    Malmo, Skåne, Sweden Ubisoft Full time

    About the RoleUbisoft is seeking a skilled Localization Project Manager to join our team and contribute to the success of our upcoming game, Avatar: Frontiers of Pandora. As a key member of our localization team, you will be responsible for coordinating the localization process, ensuring that the game is delivered on time and on budget.Key...

  • International Operations Assistant

    4 weeks ago

    Malmo, Skåne, Sweden Indie Campers Full time

    {"title": "International Operations Internship", "description": "THE ROLEWe are seeking a motivated and detail-oriented individual to join our team as an International Operations Intern. As a key member of our operations team, you will be responsible for providing exceptional customer service to our guests, ensuring seamless campervan experiences, and...

  • Road and Railway Plans Specialist

    2 weeks ago

    Malmo, Skåne, Sweden COWI Full time

    About the RoleWe are seeking a highly skilled and motivated individual to join our team as a Road and Railway Plans Specialist. As a key member of our Civil division, you will play a central role in coordinating and developing our road and railway plans, ensuring their progress and implementation.Your ResponsibilitiesCoordinate and develop road and railway...

  • Onshore Wind and Solar Systems SCADA and Communications Specialist

    3 weeks ago

    Malmo, Skåne, Sweden RWE AG Full time

    RWE Renewables Sweden ABFull-time, permanent positionThe Instrumentation and Control team is responsible for the implementation, quality assurance, and operational support of SCADA systems for high-voltage and substations, as well as generation and storage assets (WTG, PV, and Storage) of our onshore wind farms and PV plants. As a SCADA and Communications...

  • NPI and Process Engineer

    4 weeks ago

    Malmo, Skåne, Sweden Sii Ukraїna TOV Full time

    About the RoleSii Sweden is seeking an experienced NPI and Process Engineer to join our client's production team. The successful candidate will be responsible for supporting and monitoring data processing activities, communicating product or data processing issues, and administering IT technical systems and databases.Key ResponsibilitiesSupport and Monitor...

  • Service Owner Infrastructure Specialist

    4 weeks ago

    Malmo, Skåne, Sweden A-hub Sweden Full time

    About the RoleWe are seeking a highly skilled Service Owner Infrastructure and Cloud to join our Global IS/IT team at A-hub Sweden. As a key member of our team, you will be responsible for managing and maintaining our global infrastructure and cloud services, ensuring high availability, performance, and security.Key ResponsibilitiesSupport the administration...