Document Management Specialist

2 days ago


Västerås, Västmanland, Sweden Hitachi Vantara Corporation Full time
Job Description

We are seeking a highly skilled Document Management Specialist to support the cleaning, organizing, and updating of HR documentation in our archive. The ideal candidate will ensure that our records are accurate and properly transferred to the new digital archive and vendor.

This role is part of the EDM project, which aims to sort out (scan, sort out, digitize) HR paper documentation stored in various locations. The successful candidate will be responsible for reviewing and analyzing existing HR documentation to ensure compliance with company policies and legal requirements.

The key responsibilities of this role include:
  • Reviewing and analyzing existing HR documentation to ensure compliance with company policies and legal requirements.
  • Organizing and categorizing archived documents, identifying outdated or duplicate records.
  • Updating, labeling, and digitizing physical and electronic files for better accessibility.
  • Collaborating with HR team members to ensure proper handling of sensitive information.
  • Building a new, improved process for archiving.
  • Preparing reports on progress and proposing improvements to the document management process.


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