Office Management

2 months ago

Stockholm, Sweden Ninjas in Pyjamas Full time


Who We Are

We are Ninjas in Pyjamas, probably the world's most legendary esports team.

Born in 2000 with Counter-Strike in our blood, we have pioneered the esports scene since its inception. We earned our stripes by competing at the very top level across almost a dozen game titles and we never lose — we only win or learn.

Our vision is to bring gaming culture to a world without boundaries.


Office Manager & Junior HR- about the job

The Office Manager & Junior HR is essential for managing office operations and fostering a vibrant workplace culture. This role includes overseeing maintenance, supplies, and equipment, scheduling meetings, and organizing everything around the office. Reporting into HR, the position handles onboarding, addresses employee queries, and liaises with vendors for facility services, assists in legal matters and talent acquisition. They also plan team-building activities and company events while supporting recruitment and culture-related projects. Ultimately, this position ensures a smooth, engaging work environment.


What You’ll Do

  • Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping

  • Schedule meetings and appointments

  • Organize the office layout and order stationery and equipment

  • Partner with Head of HR to update and maintain office and general policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage office G&A budget, ensure that invoices are correct and paid on time.

  • Manage contract and price negotiations with office vendors, service providers and office lease.

  • Provide general support to visitors

  • Own the onboarding and offboarding processes.

  • Plan in-house or off-site activities, like after work events , celebrations, content days, kick offs and company conferences.

  • Supporting HR in recruitment processes and hires.

  • Plan team building activities, catering to company needs from time to time.

  • Support HR in various projects such as culture related workshops, legal topics and work environment.

  • Support the office with upcoming project eg. school visits and bootcamps.

  • Assist with day-to-day HR operations and administrative duties

  • Provide clerical and administrative support to Head of HR

  • Compile and update employee records

  • Be responsible for the initial Talent Acquisition funnel 



Who you are

  • Experience as an Office Manager, Administrative Assistant, Talent Acquisition Specialist, HR Assistant or Junior HR 

  • Experience working in Talent Acquisition

  • Familiarity with HRIS (Human Resource Information Systems) and ATS (Applicant Tracking Systems)

  • Foundational knowledge of labor laws and HR best practices -> focus on Swedish labor law

  • Knowledge of Office Administrator responsibilities, systems and procedures

  • Proficiency in MS Office and Google suites

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and creative problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills in a fast-paced environment

  • Skilled in project management and excellent in organizing

  • You are fluent in English and Swedish 

  • You can work independently on identified objectives with minimal guidance.

  • You are able to bring in a can-do mindset, open and willing to learn and test new things

  • You are a team player at heart and always seek to fight as one (Ninja Style)

  • You strive to get to higher levels and you welcome feedback that helps you grow


What it means to be a Ninja

Ninjas fight as one — no matter where you come from, who you are and what you look like you are welcome to join our dojo.

Our mission is to keep pioneering the esports industry and bringing it to an ever-broadening audience, and in order to innovate we need people from all walks of life. Yes, even if you’re more into horticulture than gaming in your free time.

The essence of being a Ninja is to expect the unexpected. In game and in the office we bring the energy and vision to be ready for anything at any given moment. That’s why your personal experience, your unique background and your perspectives will help us adapt and bring the Unexpected.

  • Account Manager

    7 months ago

    Stockholm, Sweden Office Development Full time

    Office Development Office Development är en helhetsleverantör av kontorsteknik. Vi säljer, installerar samt driver service och support på våra lösningar Om tjänsten Vill du bli en del av Office Developments framgångsrika säljorganisation? Detta är ett gyllene tillfälle att komma in ett ungt expansivt företag där du som säljare har...

  • Spontanansökan - Office Manager

    3 months ago

    Stockholm, Sweden Inte Bara Post Bemanning Full time

    För att ligga steget före vid framtida, spännande Office Manageruppdrag söker vi på Inte Bara Post Bemanning kontinuerligt efter duktiga kandidater. Vi letar efter Office Managers som vill växa och utvecklas i rollen tillsammans med oss! Uppdragen som vi kan erbjuda är både på heltid och deltid med potentiell start omgående.OM TJÄNSTENDetta är en...

  • Office Manager

    7 months ago

    Stockholm, Sweden Mediabrands Full time

    Är du en proaktiv, positiv och service-minded person med ett enastående öga för detaljer och att se vad som behöver göras? Då ska du läsa mer och söka till den här rollen som Office Manager på vårt trevliga kontor på Grev Turegatan högst upp i Sturegallerian i Stockholm!Som Office Manager hos oss på IPG Mediabrands behöver du vara...

  • Project Management Office Coordinator

    3 weeks ago

    Stockholm, Stockholm, Sweden Nordea Bank Full time

    About Nordea BankNordea Bank is a leading financial institution committed to providing innovative solutions to its customers. We are dedicated to creating an agile environment where we experiment and grow together, driven by our values of collaboration, ownership, passion, and courage.Job Opportunity: PMO SupportWe are currently seeking a highly skilled...

  • Office Administrator

    6 months ago

    Stockholm, Sweden Moody's Full time

    At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.  If you are excited about this...

  • Business Security Officer

    2 months ago

    Stockholm, Sweden Vattenfall Full time

    About the job Do you want to contribute to fossil freedom and work within Business Security? Now you have the opportunity! Business Security Officer (BSO) is a new Nordic level 1st Line of the Defence role within our organisation, located in Solna, Sweden at Vattenfall head office. You will be located in the Strategy & Business Support function...

  • Compliance Officer

    7 months ago

    Stockholm, Sweden Tink Full time

    Tink is a payment institution licensed by the Swedish FSA. How you’ll challenge an industry: Tink is Europe’s leading open banking platform, allowing customers to initiate payments from any account, at any bank to their own service in a fast and seamless way. It is vital for Tink to be able to take swift strategic decisions that are well-balanced and...

  • Office Manager till globalt bolag

    1 month ago

    Stockholm, Sweden Inte Bara Post Bemanning Full time

    SNABBFAKTAOmfattning: HeltidArbetstider: måndag-fredag kl.08.00-17.00Ort: StockholmStartdatum: Omgående Anställningsform: Särskild visstidsanställningAnnonsen är anonym på önskemål från vår kund. Vi delger vilket företag det gäller om du går vidare i rekryteringsprocessen.OM TJÄNSTENSom Office Manager kommer du att ha en central roll i att...

  • Data Transformation Officer

    7 months ago

    Stockholm, Sweden 0113 Sandvik Machining Solutions AB Full time

    Are you passionate about shaping the way our business handles data and technology? Are you also ready to make a significant impact on our future? Then we might have the perfect opportunity for you. At Sandvik Machining Solutions (SMS) we’re now looking for a Data Transformation Officer to lead our efforts in managing data effectively by ensuring that...

  • Compliance Officer, Nordics

    5 months ago

    Stockholm, Sweden AXA Group Full time

    Compliance Officer, Nordics We are now looking to add a Compliance Officer to our growing legal and compliance function based in Stockholm, Sweden working with the Nordic region (Sweden, Denmark, Norway and Finland). In this role you will develop and drive our compliance function to the next levelfor the Nordic countries. You report to the Head of...

  • IT Solutions Architect

    3 weeks ago

    Stockholm, Stockholm, Sweden Boston Consulting Group Full time

    About UsWe are a leading management consulting firm with a strong presence in the global market. Our company is known for delivering cutting-edge solutions to our clients.Our Stockholm office is seeking an experienced IT Solutions Architect who will collaborate with colleagues from BCG Platinion and/or the Boston Consulting Group on local and international...

  • Chief Financial Officer EMEA

    3 weeks ago

    Stockholm, Stockholm, Sweden Sinch Full time

    Unlock Your Potential as Chief Financial Officer EMEASinch, a pioneering Customer Communication Cloud company, is seeking an exceptional Chief Financial Officer EMEA to drive financial excellence and strategic growth across the EMEA region. This role presents an unparalleled opportunity for a visionary leader with a proven track record in finance, to shape...

  • Office and Business Support Coordinator

    7 months ago

    Stockholm, Sweden Galderma Full time

    Description Are you an organized and proactive individual with a knack for administration and team support? We are seeking an Office and Business Support Coordinator to join our Nordics team. This role is crucial in ensuring the smooth operation of our office and supporting the administration and secretarial needs of the business. You will be...

  • Senior / Chief Business Risk Officer, Asset Management Business Controls, Large Corporates & Institutions Business Controls & Product Management (Copenhagen or Stockholm)

    6 months ago

    Stockholm, Sweden Danske Bank Full time

    Would you like to combine Risk Management with Asset Management? This is an opportunity to do so and gain an extensive network across the Danske Bank Group.  Senior/Chief Business Risk & Controls Officer to Asset Management Business Controls, Large Corporates & Institutions Business Controls & Product Management We are seeking a Senior/Chief Business...

  • Management Consultants for PA Consulting

    7 months ago

    Stockholm, Sweden PA Consulting Full time

    Company Description PA Consulting in Sweden is growing and looking to expand our teams across multiple capabilities with people that have experience within management consulting. In PA we are working together to offer end-to-end solutions for our clients. As we see an increasing demand for our services, we are looking for new talented consultants to...

  • Compliance Officer GDPO

    5 months ago

    Stockholm, Sweden Ericsson Full time

    Description Join our Team About this opportunity Ericsson is looking for an accomplished and positive team member to strengthen its Group Data Protection Office. The critical role of the Office is to carry out the statutory tasks under Article 39 GDPR for the parent company and main operational company of the Ericsson Group, as well as...

  • Facility Manager

    7 months ago

    Stockholm, Sweden Instabee Full time

    About us In 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the...

  • Lead Compliance Officer, Compliance Risk Governance

    1 month ago

    Stockholm, Sweden Nordea Bank Full time

    Job ID: 26927  Would you be interested in joining a team of dedicated regulatory experts with the possibility to manage regulatory change in an ever-shifting environment? We are now looking for a Lead Compliance Officer with passion for regulatory analysis to be an expert for regulatory knowledge by combining excellent regulatory and risk management...

  • Chief Technology Officer

    4 weeks ago

    Stockholm, Sweden EpiHelp AB Full time

    Position: Chief Technology Officer (CTO)Company: basense by EpiHelp ABLocation: Remote (Sweden)Contract Type: Full-time, Remote (share compensation until funding)Reports to: President & CEOCompany Overview:At EpiHelp AB, our mission is to enrich society with a fundamentally fresh social community called basense which enables user generated reviews, crowd...

  • Finance Development Manager

    2 months ago

    Stockholm, Sweden Stryker European Operations Limited - Dutch Branch Office Full time

    Work Flexibility: Remote or Hybrid or Onsite Unlock Your Potential as a Regional Finance Manager (Asset Finance) at Stryker Flex Financial! Are You Ready to Make an Impact? Do you have a passion for finance, developing new opportunities, a strategic mindset, and an aptitude for solving complex problems? Do you thrive in fast-paced environments where...