Office Administrator
5 months ago
At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.
If you are excited about this opportunity but do not meet every single requirement, please apply You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.
Role/Responsibilities: To provide Facility and Office administration and front desk manning and coordinate with the administrative assistant for business continuity and back-up assistance
Facility Management maintenanceResponsible for making sure local office maintenance is taken care of on a daily basis, such as kitchen and coffee machine maintenance, meeting room preparations, public areas, printer rooms, etc. Facility Management administration
Responsible for liaison with (internal) Country Manager and local Management, Real Estate Team, IT and (external) Landlord, Building/Office Access, Building/Office Services counterparts/vendors and Security and Recycling counterparts/vendors, attend to building and office issues, office space, seating and desk allocion Front Desk Staffing and Meeting Coordination
Respnsible for Visitor management, such as taking care of internal and external visitors and accompanying external vendors to the office in a pleasant and professional manner, making sure desks and/or conference rooms are prepared and compliance is adhered to. Answer incoming phone calls promptly and in a pleasant and professional manner and taking care of courier requests. Assist in processing meeting requests including setting up appointments, reserving conference rooms, preparing access passes for internal visitors, arranging for teleconference numbers, refreshments, handouts etc.
Health & SafetyLiaise with local management to ensuring a healthy workspace, such as ergonomy, well-being, HLR
etc.
Travel & Entertainment AdministrationAssist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each staff member supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
Accounts Payable AdministrationAssist in Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the voucher.
BackUp to Administrative AssistantDuring times of absence or leaves, act as first point of contact in administrative related tasks.
OtherMay be called upon to take on additional responsibilities and/or perform other tasks as assigned.
Qualifications:
Experience working in a corporate environment (preferably 2-5 years) Working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Teams, Word, Excel and PowerPoint. Good organization skills Excellent manner and well-groomed appearance Very good verbal and written communications skills; fluency in Swedish is essential and good business English Ability to multi-task and adapt to shifting priorities Excellent attention to detail Strong orientation toward teamwork Requires moderate supervision Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
-
Office Administrator
3 weeks ago
Stockholm, Stockholm, Sweden Moody's Full timeAt Moody's, we're seeking a skilled Office Administrator to join our team. As a key member of our administrative staff, you'll be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office facilities.Key Responsibilities:Facility Management: Ensure the maintenance and upkeep of our office facilities,...
-
Office Administrator
4 weeks ago
Stockholm, Stockholm, Sweden Moody's Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Moody's. As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.Key ResponsibilitiesFacility Management: Ensure the maintenance and upkeep of...
-
Office Administrator
2 months ago
Stockholm, Stockholm, Sweden Moody's Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Moody's. As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.Key ResponsibilitiesFacility ManagementEnsure the maintenance of our local...
-
Office Administrator
1 month ago
Stockholm, Stockholm, Sweden Moody's Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Moody's. As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and ensuring the smooth operation of our office.Key ResponsibilitiesFacility ManagementEnsure the maintenance of our local...
-
Office Administrator Assistant
2 weeks ago
Stockholm, Stockholm, Sweden Moody's Full timeAt Moody's, we foster a culture of collaboration and innovation, where everyone feels welcome to contribute their ideas and expertise.As an Office Administrator, you will be responsible for providing exceptional support to our team, ensuring seamless day-to-day operations, and contributing to the success of our organization.Key Responsibilities:Facility...
-
Office Administrator
3 weeks ago
Stockholm, Stockholm, Sweden Teamtailor Full timeTransform Your Career with TeamtailorAs a rapidly growing tech firm, Teamtailor is seeking a highly organized and detail-oriented Office Manager to join our HR team. This is an exceptional opportunity to make a significant impact on our company's growth and success.The ideal candidate will possess excellent multitasking abilities, strong interpersonal and...
-
Office Administrator
4 weeks ago
Stockholm, Stockholm, Sweden Teamtailor Full timeTransform Your Career with TeamtailorWe're a dynamic, international tech firm on a mission to revolutionize the way companies connect with their talent. As an integral part of our HR team, you'll play a pivotal role in shaping the future of our workplace.About the Role:As our Office Manager, you'll be responsible for creating a seamless and efficient work...
-
Patent Administrator
1 month ago
Stockholm, Stockholm, Sweden Rouse Full timeAbout RouseRouse is a global Intellectual Property leader with over 700 people working out of 18 offices in 12 jurisdictions. We focus exclusively on IP, from strategic consulting, patents and trade marks through to domain names, copyright, designs and geographical indications.Your RoleIn this role, you will work as a Patent Administrator in our Case...
-
Administrative Operations Coordinator
1 month ago
Stockholm, Stockholm, Sweden Moody's Full timeAt Moody's, we bring together exceptional talent to transform current challenges into future possibilities. Our commitment is to foster an inclusive atmosphere where every individual feels empowered to express themselves, share innovative ideas, and engage with colleagues and clients in impactful ways. We are looking for candidates who exemplify our core...
-
Office Coordinator
2 weeks ago
Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full timeAbout the RoleThe Office & Culture Coordinator is a vital position at Ninjas in Pyjamas, responsible for overseeing office operations and fostering a dynamic workplace culture. This role involves managing maintenance, supplies, and equipment, scheduling meetings, and organizing office procedures.Key ResponsibilitiesOversee maintenance, supplies, and...
-
Office Coordinator
4 weeks ago
Stockholm, Stockholm, Sweden Calabrio Full timeAbout the RoleWe are seeking a highly skilled and organized Office Coordinator to join our team at Calabrio. As the Office Coordinator, you will be responsible for providing administrative support, managing office tasks, and ensuring the smooth operation of our facilities.Key ResponsibilitiesDrive global employee relations and morale activities, including...
-
Office Operations Coordinator
4 weeks ago
Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office & Culture Coordinator to join our team at Ninjas in Pyjamas. As the first point of contact for office-related matters, you will be responsible for ensuring a smooth and engaging work environment.Key ResponsibilitiesManage office operations, including maintenance, supplies, and...
-
Office Coordination Specialist
1 week ago
Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full timeAbout the Office Manager & Junior HR RoleWe are seeking an exceptional Office Manager & Junior HR professional to join our team at Ninjas in Pyjamas. As a key member of our staff, you will be responsible for managing office operations, fostering a vibrant workplace culture, and supporting our HR department. The ideal candidate will have experience in office...
-
Stockholm, Stockholm, Sweden Galderma Full timeAbout the Role:We seek an organized and proactive individual to fill the Office and Business Support Coordinator position in our Nordics team.This role is crucial in ensuring the smooth operation of our office and supporting the administration and secretarial needs of the business.Key responsibilities include managing office equipment, facilities, and...
-
Office Operations Coordinator
1 week ago
Stockholm, Stockholm, Sweden Ninjas in Pyjamas Full timeAbout UsNinjas in Pyjamas is a pioneering esports team that has been at the forefront of the industry since its inception. We are a team of passionate individuals who are dedicated to pushing the boundaries of gaming culture.The RoleWe are seeking an Office Manager & Junior HR to join our team. This is an exciting opportunity for an organized and...
-
IP Administration Coordinator
1 month ago
Stockholm, Stockholm, Sweden Rouse Full timePatent Administrator Are you ready to join our Case Management team as a key administrator? About Us Rouse, established in the UK in 1990, is a recognized leader in the field of Intellectual Property, operating as a cohesive network with over 700 professionals across 18 offices in 12 jurisdictions. Our focus is solely on IP, encompassing strategic...
-
Office Coordinator
3 weeks ago
Stockholm, Sweden Evolution Full timeJob DescriptionEvolution is growing and we are now looking for our next service minded Office Coordinator to join our fantastic team in Stockholm for a permanent position, we break new ground in one of the world’s fastest moving industries.As an Office Coordinator you will be the first impression for our visitors and a helping hand for all the employees....
-
Stockholm, Stockholm, Sweden Simplex Bemanning AB Full timeVårt team söker en administratör / back officeWe are looking for an administrator / back office to join our team. The role involves handling administrative tasks related to office operations, such as document management and archiving. The successful candidate will also assist the management team and other colleagues with back office tasks, including...
-
Intellectual Property Administrator
1 month ago
Stockholm, Stockholm, Sweden Rouse Full timePatent Administrator Are you ready to join our dynamic Case Management team? About Us Rouse, established in the UK in 1990, is a leading global entity in Intellectual Property, operating as a closely knit network with over 700 professionals across 18 offices in 12 jurisdictions. Our focus is solely on Intellectual Property, encompassing strategic...
-
Office Coordinator
3 days ago
Stockholm, Stockholm, Sweden Evolution Full timeKey ResponsibilitiesWelcome and Serve GuestsWelcome and greet guests, employees, and visitorsOrganize Events and ActivitiesOrganize internal events such as Christmas and summer parties, team building activities, and other social eventsOffice ManagementMaintain a clean and organized office environmentManage office supplies, coffee, and other amenitiesTravel...
