Facility Manager
4 weeks ago
About us
In 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at heart.
We’re fast, both in terms of parcel delivery and when it comes to growing our business. So far our journey has taken us from Sweden to the rest of Scandinavia and parts of continental Europe, but we have no plans on stopping anytime soon. As we continue to expand, the complexity of Instabee grows in parallel. With that in mind, we’re now looking for you to help us on the journey ahead.
About the role
Are you a highly organized and proactive individual with a passion for creating exceptional workplace experiences? We are seeking a dynamic Facility Manager to join our team and take full charge of our office in Stockholm and support our other offices in Oslo, Copenhagen, Helsinki and Amsterdam If you have a knack for managing office operations, negotiating contracts, and ensuring a top-notch working environment, we want to hear from you
Key Responsibilities
● Lead and manage the office team.
● Oversee workplace experience initiatives to keep things exciting and engaging for everyone.
● Facilitate effective internal communication and keep everyone in the loop.
● Manage all office-related contracts, procurement, and budgets for the Stockholm office, ensuring we stay on track.
● Ensure health and safety compliance and manage safety committee reporting.
● Oversee security, including ISO compliance, alarms, cameras, and access control.
● Develop and manage office seating plans to keep our workspace functional and comfortable.
● Establish and enforce office policies and guidelines to keep things running smoothly.
● Maintain high standards of cleanliness and service to make our offices welcoming and
professional.
● Manage and update the office intranet with the latest info and updates.
In addition to your responsibilities in Stockholm, you will:
● Take on similar duties for offices in the Netherlands and Norway, including contract
negotiation, procurement, security, seating plans, and internal communication.
● Manage existing tenants and handle leasing.
● Assist other offices across our markets as needed.
● Handle invoices related to our offices.
● Oversee office sustainability reporting for all markets.
Qualifications
● Proven experience in facility management or a similar role.
● Strong leadership and project management skills.
● Excellent negotiation and contract management abilities.
● Proficiency in budget management and procurement.
● Knowledge of health and safety regulations and best practices.
● Familiarity with security systems, including ISO standards, alarms, and access control.
● Strong organizational and communication skills.
● Ability to manage multiple tasks and projects simultaneously.
If this is you, we really can’t wait to meet you
What we offer We can promise you that you will be challenged, develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working - this is the place for you
Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer:
● Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm.
● Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends
● Rooftop Fridays: Chill out at our Friday rooftop bar with the best views in town
● Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time.
● Flexible Hours: Hybrid setup with working hours that adapt to your lifestyle.
● Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.
● A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year
This recruitment process consists of personality tests via Alva Labs and background checks as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes in Sweden.
#LI-HL1
-
Facility Manager
1 month ago
Stockholm, Sweden Nasdaq Full timeNasdaq is now looking for a Facility Manager to strengthen the local facility team in Stockholm. As Facility Manager, you will be a member of the global facility, real estate and security organization at Nasdaq. About Nasdaq Nasdaq is a leading global provider of trading, clearing, exchange technology, listing, information and public company...
-
Facility Manager
2 weeks ago
Stockholm, Stockholm, Sweden Nasdaq Full timeNasdaq is now looking for a Facility Manager to strengthen the local facility team in Stockholm. As Facility Manager, you will be a member of the global facility, real estate and security organization at Nasdaq. About Nasdaq Nasdaq is a leading global provider of trading, clearing, exchange technology, listing, information and public company services...
-
Facility Manager
4 weeks ago
Stockholm, Sweden Nasdaq Full timeNasdaq is now looking for a Facility Manager to strengthen the local facility team in Stockholm. As Facility Manager, you will be a member of the global facility, real estate and security organization at Nasdaq. About Nasdaq Nasdaq is a leading global provider of trading, clearing, exchange technology, listing, information and public company...
-
Facility Manager
2 weeks ago
Stockholm, Stockholm, Sweden Nasdaq, Inc. Full timeNasdaq is now looking for a Facility Manager to strengthen the local facility team in Stockholm. As Facility Manager, you will be a member of the global facility, real estate and security organization at Nasdaq.About NasdaqNasdaq is a leading global provider of trading, clearing, exchange technology, listing, information and public company services across...
-
Facility Manager
2 weeks ago
Stockholm, Stockholm, Sweden Instabee Full timeAbout UsIn 2022, Instabee was established after merging Budbee and Instabox - two top last-mile delivery companies with three popular brands: Budbee, Instabox, and Porterbuddy. Instabee caters to millions of consumers throughout Europe with convenient deliveries and aims to be the primary e-commerce facilitator in Europe, always prioritizing the consumer.We...
-
Facility Manager
2 weeks ago
Stockholm, Stockholm, Sweden Instabee Full timeAbout usIn 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at...
-
Facilities Coordinator
2 weeks ago
Stockholm, Stockholm, Sweden JLL Full timeFacilities Coordinator Corporate Accounts – Work Dynamics EMEA The Facilities Coordinator plays a critical role in the smooth and efficient operations of the Work Dynamics business line. This position is responsible for coordinating and overseeing a range of facility-related activities, including maintenance, space planning, vendor management, and...
-
Sales manager Facility Labs
2 weeks ago
Stockholm, Stockholm, Sweden Edge of Talent Full timeFacility Labs AB söker Säljansvarig - Var med och forma framtidenÄr du redo att ta ansvaret som vår nya Sales Manager och leda vår expansion inom dataanalys och infrastrukturlösningar?Vår expertis inom dataanalys tillämpas inom en rad olika områden som trafikmätning, inpasseringssystem för återvinningscentraler, och besöksmätning för...
-
Personalplanerare inom Facility Management
2 weeks ago
Stockholm, Stockholm, Sweden Transdev Full timeOm Tjänsten:Vill du vara en del av ett dynamiskt team och ta ansvar för att bland annat säkerställa effektiv personalbemanning, verksamhetsutveckling samt KPI uppföljning inom Facility Management? Transdev söker just nu en engagerad och driven person som drivs av ett nära samarbete med de medarbetare och ledare som arbetar inom Facility Management....
-
Personalplanerare inom Facility Management
2 weeks ago
Stockholm, Stockholm, Sweden Transdev Sverige AB Full timeOm Tjänsten:Vill du vara en del av ett dynamiskt team och ta ansvar för att bland annat säkerställa effektiv personalbemanning, verksamhetsutveckling samt KPI uppföljning inom Facility Management? Transdev söker just nu en engagerad och driven person som drivs av ett nära samarbete med de medarbetare och ledare som arbetar inom Facility Management....
-
Personalplanerare inom Facility Management
4 weeks ago
Stockholm, Sweden Transdev Full timeOm Tjänsten:Vill du vara en del av ett dynamiskt team och ta ansvar för att bland annat säkerställa effektiv personalbemanning, verksamhetsutveckling samt KPI uppföljning inom Facility Management? Transdev söker just nu en engagerad och driven person som drivs av ett nära samarbete med de medarbetare och ledare som arbetar inom Facility Management....
-
Personalplanerare inom Facility Management
2 months ago
Stockholm, Sweden Transdev Full timeOm Tjänsten:Vill du vara en del av ett dynamiskt team och ta ansvar för att bland annat säkerställa effektiv personalbemanning, verksamhetsutveckling samt KPI uppföljning inom Facility Management? Transdev söker just nu en engagerad och driven person som drivs av ett nära samarbete med de medarbetare och ledare som arbetar inom Facility Management....
-
Warehouse Facility Manager in Stockholm/Nykvarn
2 weeks ago
Stockholm, Stockholm, Sweden BSH Home Appliances AB Full timeFind out how you can reach your potential at BSH Home Appliances Group: As a leading manufacturer of home appliances and solutions, we encourage commitment and open-mindedness among our employees. With our global brands Bosch, Siemens, Gaggenau, and Neff as well as our local brands, our focus truly is on innovation. And that doesn't just apply to our...
-
Facilities Technician
2 weeks ago
Stockholm, Sweden Autoliv Full timeFacilities Technician What you’ll do: This position is responsible of realize maintenance to electrical and pneumatic facilities in production plant and offices in general managing the major satisfaction of the final user, to support order in wired up of over heads, boards and production lines. What is required: - Technical Degree in...
-
Facilities Technician
2 weeks ago
Stockholm, Stockholm, Sweden Autoliv Full timeFacilities Technician What you'll do: This position is responsible of realize maintenance to electrical and pneumatic facilities in production plant and offices in general managing the major satisfaction of the final user, to support order in wired up of over heads, boards and production lines. What is required: Technical Degree in Mechatronics,...
-
Sales Manager till Facility Labs
2 weeks ago
Stockholm, Stockholm, Sweden Edge of Talent AB Full timeFacility Labs AB söker Säljansvarig – Var med och forma framtidenÄr du redo att ta ansvaret som vår nya Sales Manager och leda vår expansion inom dataanalys och infrastrukturlösningar?Vår expertis inom dataanalys tillämpas inom en rad olika områden som trafikmätning, inpasseringssystem för återvinningscentraler, och besöksmätning för handel....
-
Junior Real Estate Facility Manager
2 weeks ago
Stockholm, Stockholm, Sweden AUTO1 Group Full timeEste anuncio de empleo no está disponible en español. Nyutexaminerad och redo att ta ditt första kliv in i arbetslivet? Här har du en unik chans att påbörja din karriär och utveckla dina färdigheter inom Real Estate & Facility Management i Norden hos ett snabbväxande techbolag som kombinerar e-handel och bilbranschen. Hur din roll kommer...
-
Junior Real Estate Facility Manager
2 weeks ago
Stockholm, Sweden AUTO1 Group Full timeEste anuncio de empleo no está disponible en español. Nyutexaminerad och redo att ta ditt första kliv in i arbetslivet? Här har du en unik chans att påbörja din karriär och utveckla dina färdigheter inom Real Estate & Facility Management i Norden hos ett snabbväxande techbolag som kombinerar e-handel och bilbranschen. Hur din roll...
-
Construction & Facilities Lead - Retail
4 weeks ago
Stockholm, Sweden H&M Group Full timeCompany Description Are you passionate about Construction and/or Facility Management? Ready to embark on an exciting journey to transform our store portfolio, reduce CO2 emissions, and drive our brand’s growth? At H&M, we are committed to doubling our revenue while halving our greenhouse gas emissions by 2030. Join our Construction & Facilities...
-
Construction & Facilities Lead - Retail
2 weeks ago
Stockholm, Stockholm, Sweden H&M Group Full timeCompany Description Are you passionate about Construction and/or Facility Management? Ready to embark on an exciting journey to transform our store portfolio, reduce CO2 emissions, and drive our brand's growth? At H&M, we are committed to doubling our revenue while halving our greenhouse gas emissions by 2030. Join our Construction & Facilities team...
