Office Manager/HR Assistant

2 days ago

Stockholm, Sweden CtrlPrint AB Full time 420,000 - 840,000 per year

We are looking for a proactive and organized individual to join our team as Office Manager/HR Assistant. This is a hybrid role that blends administrative support, office management, and project coordination, ideal for someone eager to grow and take ownership of day-to-day operations in a dynamic environment.

Key Responsibilities

HR Assistant

Maintaining and updating employee records in HiBob

Preparing employment contracts, addendums, and HR documentation

Managing onboarding/offboarding processes and employee changes

Scheduling interviews and supporting managers with recruitment via Teamtailor

Preparing offer letters and coordinating background checks (Validata)

Supporting internal communications, engagement surveys, and HR initiatives

Assisting with HR reporting (headcount, turnover, engagement metrics)

Helping with wellbeing, learning, and cultural initiatives

Providing general HR and project support to the leadership team

Office Management

Maintain a well-organized and welcoming office environment

Order supplies and manage inventory

Coordinate office maintenance, vendors, and service providers

Support with scheduling, room bookings, and internal events

Administrative & Team Support

Assist leadership and teams with scheduling, travel arrangements, expense reports and meeting coordination

Help prepare internal documents, presentations, or reports

Act as a point of contact for day-to-day employee queries relating to internal company events, office space or ongoing internal projects

Project Coordination

Assist with planning, tracking, and follow-up of internal projects

Planning and coordinating company events - including the Christmas and Summer Parties, conferences and other company-wide events

Coordinate timelines, deliverables, and meeting notes

Support cross-functional teams with administrative and logistical tasks

Help ensure project documentation is up-to-date and organized

Who You Are

Highly organized and detail-oriented

Strong multitasker with excellent time management skills

A team player with a positive, service-minded attitude

Excellent written and verbal communication skills

Comfortable handling sensitive information with confidentiality

Qualifications

Previous experience in office administration, executive assistance, or project coordination is a plus (but not required)

Fluent in English (or other languages are a bonus)

Preferred Qualifications

Bachelor's degree or equivalent experience preferred

  • HR Assistant

    5 days ago

    Stockholm, Sweden incluso Full time 250,000 - 400,000 per year

    We are looking for an HR Assistant (Part-time 50%) for a company in Stockholm (Solna). Start is ASAP, 9 months limited contract to begin with. About the RoleWe're looking for a dedicated HR student who wants to grow with the company and be part of their journey.As an HR Assistant, you'll primarily support daily operations and assist managers and employees...

  • Administrative Assistant

    6 days ago

    Stockholm, Sweden Utrikespolitiska Institutet Full time 30,000 - 50,000 per year

    The European Policy Institute in Kyiv (EPIK) is being established by the Swedish Institute of International Affairs (UI) through its Stockholm Centre for Eastern European Studies (SCEEUS). EPIK will be a new central hub for innovative policy development focused on Ukraine's security and EU accession process. We are now recruiting an Administrative Assistant...

  • Front Office Assistant

    2 days ago

    Stockholm, Stockholm, Sweden Navigio Full time 200,000 - 400,000 per year

    About NavigioDriven by our mission to develop people and organisations, we have spent the last 20 years helping our clients set direction, secure the right team, and unlock their full potential. With Navigio, our clients gain access to highly dedicated senior advisors with extensive experience from a wide range of industries. We tailor all solutions...

  • Office Coordinator

    6 days ago

    Stockholm, Sweden Candela | 100% Electric Boats Full time 168,000 - 240,000 per year

    Want to shape the future of waterborne transport and join a world-class team?Candela is the global leader in electric hydrofoil vessels. Since 2014, we've gone from building our first premium electric speedboat in a small Stockholm workshop to delivering game-changing vessels around the globe. The Candela P-12 is our latest innovation - the world's first...

  • Executive PA

    6 days ago

    Stockholm, Stockholm, Sweden Hannover Re Full time 496,500 - 737,000 per year

    For our department HR & General Administration we are seeking to appoint aExecutive PA & Operations Assistantcommencing immediately on a permanent basis.You can look forward toAre you ready to take on a dynamic role at the heart of our Stockholm office? We are looking for an Executive PA & Operations Assistant to provide high-level support to our CEO and...

  • Regional HR Manager

    5 days ago

    Stockholm, Stockholm, Sweden Canonical - Jobs Full time 900,000 - 1,200,000 per year

    Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers,...

  • HR Officer

    4 days ago

    Norrlandsgatan Stockholm, Sweden Bird & Bird Sweden Full time 600,000 - 800,000 per year

    Om ossBird & Bird är en ledande internationell affärsjuridisk byrå med över 2 000 jurister på 34 kontor i 24 länder världen över. Vi är specialiserade på juridik i en värld där teknik och innovation driver utvecklingen – och vi vill att du blir en del av vår resa.På Bird & Bird strävar vi efter att skapa en inkluderande arbetsplats där...

  • HR Specialist

    4 days ago

    Stockholm, Stockholm, Sweden BYD Europe Full time €40,000 - €60,000 per year

    About the RoleTo support our rapid business growth and operations expansion in Nordic Region, BYD is seeking a highly motivated and experienced HR Specialist to join our dynamic team. This role will work closely with HRBP of Nordic and is critical in ensuring effective recruitment, policy implementation, and employee relationship management within the local...

  • Recruitment Assistant

    5 days ago

    Hägersten, Stockholm County, Sweden Mellifiq Full time 220,000 - 320,000 per year

    Job vacancyRecruitment Assistant.DetailsLocationHägersten, StockholmStarting dateAugust 2025Working hoursPart-timeForm of employmentHourly employmentApplyJob Description.Are you a Human Resource Management student eager to start your career in recruitment? Come join one of the leading global environmental service companiesMellifiq is growing – we are now...

  • Administrative & Executive Assistant to Fashion Retailer

    5 days ago

    Stockholm, Stockholm, Sweden Digitalenta Full time 350,000 - 550,000 per year

    We're looking for a highly organized and service-oriented Administrative Assistant to support key functions and senior stakeholders within a fast-paced environment at a global retailer in the fashion industry.This full-time assignment (starting asap) is based on-site in Stockholm and will run for 6 months, with the possibility of extension.About the role: As...