Executive Assistant

Legora is on a mission: to redefine how legal work gets done. From the very start we have been very clear about the fact that we are not building a solution for lawyers, we are building it with them, because it is the only way to make sure it gets done the right way; working side-by-side every step of the way.

Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. From thousands of documents analysed in minutes to intelligent workflows designed in collaboration with leading practices, we're turning possibility into reality.

Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries, but we have no plans on stopping here. We ship fast, we iterate effectively, and we scale rapidly - not by accident, but by design.

When you join Legora, you become part of a team that believes "good enough" isn't good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them. If you're excited by building from first principles, working with exceptional people, and accelerating change in a high-stakes, high-impact domain—then this is the moment and the place.

The role

We're looking for an exceptional Executive Assistant to partner with our senior leadership.

This is not a traditional support role. You'll manage calendars, travel and logistics, but you'll also go beyond that: shaping how the company shares information, stays aligned, and operates day-to-day. You will help build and scale Legora as a company and set the operating model. From planning key internal moments to improving workflows, you'll bring structure to complexity and free up time where it matters most.

This is a foundational role with broad exposure across the organisation, board and beyond. If you're proactive, love details, and thrive in high-velocity environments - we'd love to meet you.

What you will be doing:

• Own calendar, travel logistics and email for our VP of Revenue - not just managing their time, but designing it to reflect shifting priorities and strategic focus.

• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.

• Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.

• Triage inbound requests, protect focus time and help communication flow smoothly across the team.

• Partnering closely with leadership to flag blockers, support decision-making and help the company stay one step ahead.

• Provide operational support to keep projects, initiatives and team collaboration on track.

• Take initiative to improve the way the team operates - spotting friction points and building better systems.

What you bring

• 5+ years experience in roles like Executive Assistant, Team Coordinator or Business Operations - ideally in a high-growth or international environment.

• A proactive, problem-solving mindset - you act before issues arise and take full ownership.

• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.

• Strong communication skills - fluent in English (Swedish is a plus), confident in handling sensitive or high-stakes communication.

• High discretion and maturity - you know how to navigate different stakeholders and build trust.

• Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.

• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
  

What makes this role special

• You won't simply be executing tasks on behalf of others; you'll play an active role in designing better ways of working across the company. The position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. And as Legora grows, so too will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We're proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don't discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.