Corporate Secretary and Oversight Associate

About East Capital Group

East Capital Group is an active asset manager based in Sweden since 1997. We offer a range of investment solutions within equities, fixed income securities, real estate and alternatives. The essence of our business is not only to find attractive investment opportunities, but also to actively work to drive change, influencing industries around the world to become more sustainable.

Within East Capital Group you will find:

East Capital – specialising in emerging and frontier market equities

Espiria – offering global and Nordic equities and fixed income strategies

East Capital Real Estate – focusing on commercial real estate in Central and Eastern Europe

Adrigo – managing Nordic long/short hedge fund strategies

East Capital Group owns 49% of Cicero Fonder and 49% of Hjerta AB, it also has a significant holding in the listed company Eastnine (OM: EAST), which owns, develops and manages modern and sustainable office in prime locations in the Baltics and Poland.

For more information, visit our website

Job Overview

This will be a combined role where you will work 50% with our oversight team as an oversight associate, and 50% as a group corporate secretary

As an oversight associate you will be responsible for the following:

Liaising with internal parties and external service providers to ensure all operational and product related processes run smoothly.

Have continuous contact with brokers, administrators, custodian banks and outsourced back-office as well as with the internal investment management and trading department teams.

As a group corporate secretary you will be responsible for the following:

Governance & Board Support. Ensuring board meetings are properly organized, documented, and compliant with regulatory requirements. This includes preparing agendas, minutes, and maintaining statutory records.

Regulatory Compliance. Acting as a key point for adherence to internal policies and external regulations, such as remuneration rules for Identified Staff and SwedSec licensing administration.

Policy & Documentation Oversight. Coordinating updates to codes of conduct and other governance frameworks, and ensuring these are communicated across the organization.

Administrative Coordination. Managing official filings, corporate registrations, and supporting HR-related governance processes (e.g., remuneration policy alignment)

Profile – Who you are

The ideal candidate will feel comfortable in a diversified role capable of tackling a range of activities including participation in product related projects as well as daily routine operations and static data maintenance. A technical and system experience will allow you to take a positive and pragmatic approach to problem solving.

You need to be equally comfortable dealing with systems as well as individuals.

Qualifications

Minimum 5-7 years industry experience from financial services, investment companies is a must

Strong understanding of corporate governance frameworks, board procedures, and regulatory compliance obligations

Familiarity with financial regulations, remuneration policies for Identified Staff, and compliance standards relevant to East Capital's operations

Ability to uphold the Code of Business Conduct, ensuring ethical standards and discretion in handling sensitive information

Skilled in preparing board materials, maintaining statutory records, and coordinating official filings and reports

Strong organizational and interpersonal skills to liaise with board members, senior management, and regulators effectively

Detail-oriented, proactive, and capable of managing multiple priorities under strict deadlines.

Commitment to East Capital Group's values of transparency, responsibility, and positive change

Experience from working with depot accounts, fund trading platforms, investor services and/or tied agents management

University degree in finance, economics or law

As a person, you are also meticulous in your work, used to delivering according to deadlines and are service-oriented in your contact with both customers and colleagues.

We offer

At East Capital Group we strongly believe in inclusivity, fairness, and diversity where everyone can thrive. Our commitment to gender diversity is reflected in our management team, which boosts a balanced 50/50 representation of female and male members. This balance underscores our dedication to creating an equitable environment for all employees. With us you will work in a truly international environment, where you will have colleagues representing approximately 20 different nationalities. We offer a very dynamic and fast-paced work environment with engaged and skilled colleagues. You will be sitting in modern offices, located in the city of Stockholm - Kungsgatan.

We welcome applications from all over the world, as long as you are willing to relocate to Stockholm, as this role will require you to work from our head office.

Interviews will be held ongoing, and we may fill the position earlier than application deadline. Therefore, please submit your application as soon as possible, but no later than 5 December, 2025.