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Support Services Manager

2 weeks ago

Solna Municipality, Sweden Vattenfall GmbH Full time
About This Opportunity

Vattenfall GmbH is committed to diversity and strives to be a good role model regarding diversity.

We welcome applications from individuals who share our values and are passionate about delivering exceptional results in a dynamic environment.

Main Responsibilities
  • Provide administrative support to the CPO and the Director Procurement C&S
  • Organize, prepare, and perform supporting tasks for management team meetings
  • Screen calls and emails for the CPO and the Director Procurement C&S
  • Maintain calendars, schedule meetings, and arrange logistics for both internal and external meetings
  • Compile supplier profiles
  • Uphold an orderly system for correspondence and other documents
  • Produce presentations, general correspondence, memos, charts, tables, graphs, spreadsheets, etc.
  • Maintain accurate information relevant to internal meetings, committee meetings, and events
Requirements
  • You are a self-starter, demonstrating strong organizational, management, and coordination skills
  • You are an all-round communicator with excellent oral, written, and interpersonal communication abilities
  • You have the ability to prioritize your workload, organize your time, and manage tasks efficiently
  • You are proactive, learn quickly, and adapt easily to new circumstances
  • You can work independently yet thrive on collaboration and connecting with colleagues
  • You are proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.)
  • You possess the ability to conduct research and summarize the information clearly
  • You have experience in event organization
  • You have relevant education and/or secretarial qualifications and professional experience
  • You are fluent in both English and Swedish, spoken and written
  • Preferably, you have knowledge of or a keen interest in the energy sector
  • You have experience working in multinational teams and organizations