
Project Coordinator for Administrative Operations
1 day ago
The role of a Project Coordinator for Administrative Operations at TN Sweden is multifaceted and pivotal in ensuring the seamless execution of construction project site activities. As a liaison between the site and our EPCM contractor, you will facilitate effective communication and oversee various administrative functions.
Key Responsibilities:- Employee Management:
- Promote compliance with legal requirements through meticulous employee-related matters handling.
- Mobilize personnel by managing contracts, working hours, payroll, training, and accommodation needs.
- Ensure business travel arrangements are coordinated, and expenses are properly handled.
- Oversee the provision of personal protective equipment (PPE) to safeguard staff well-being.
- Assist with IT tasks, including setting up laptops for staff members.
- Liaison with Head Office:
- Collaborate with Head Office to address site-specific issues that fall outside the realm of site operations.
- Educate unresolved matters as necessary to maintain open communication channels.
- Financial Administration:
- Exercise fiscal responsibility by managing site expenditure, including bank accounts and credit cards.
- Process timely payments to suppliers and landlords.
- Perform monthly financial reconciliation and maintain accurate cashbook records for auditing purposes.
- Facilities Coordination:
- Organize office facilities, encompassing space planning and stationery supplies to ensure efficiency.
- Manage consumables effectively to optimize resource utilization.
- Security and Access:
- Issue security passes to all personnel, contractors, and vendors, maintaining detailed records.
- Local Leasing and Purchasing:
- Negotiate local leasing agreements for equipment or facilities as required.
- Event Organization:
- Coordinate project-related, corporate, and social events efficiently.
- Education: A high school diploma or equivalent is mandatory; additional relevant certifications or a bachelor's degree in a related field can be advantageous.
- Experience: Typically, 3-5 years of experience in administrative roles, preferably within construction or project management.
- Skills: Strong organizational and communication skills are essential. Attention to detail and problem-solving abilities are vital. Familiarity with financial processes and IT tools is beneficial. Ability to work collaboratively with diverse stakeholders is crucial.
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Procurement Operations Coordinator
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Administrative Coordinator
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