Administration Specialist

4 days ago


Malmo, Skåne, Sweden Winthrop Technologies Sweden AB Full time

At Winthrop Technologies Sweden AB, we deliver comprehensive data centre solutions that cater to our clients' diverse needs. Our company is headquartered in Dublin and has a strong presence throughout Europe.

We specialise in designing, constructing, and commissioning turnkey data centre projects, offering a range of services including civil, structural, architectural, mechanical, and electrical work.

Our team has grown to become the leading and most trusted provider in our sector, with multiple data centre projects currently underway across 7 European countries. These projects account for over 430 MW of IT load.

We are seeking an experienced Senior Administrator to join our team, reporting directly to the Project Director.

The successful candidate will be responsible for:

  • Monitoring and recording working hours on timesheets
  • Arranging site meetings and taking minutes
  • Managing delivery dockets and sign-in sheets
  • Filing site paperwork, including employee training records and safety files
  • Providing administrative support to management and department heads
  • Assisting with new staff onboarding
  • Maintaining office policies and procedures
  • Handling confidential information with discretion
  • Organising data in spreadsheets, generating reports, and managing paperwork
  • Coordinating office-related service agreements

Requirements include:

  • Minimum 2 years' experience in administration, ideally within the construction industry
  • Strong administration skills
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Ability to manage site paperwork and documentation
  • High-level English language skills
  • Capacity to multitask and work under pressure


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