Office Operations Coordinator

20 hours ago


Stockholm, Stockholm, Sweden Ninjas in Pyjamas Gaming AB Full time

**About Ninjas in Pyjamas Gaming AB**

We are a pioneering esports team born in 2000 with Counter-Strike in our blood. Our vision is to bring gaming culture to a world without boundaries.

**Job Description:**

The Office Operations Coordinator & Junior HR will support the office management operations and foster a vibrant workplace culture. This role includes overseeing daily tasks around the office, such as maintenance, supplies, and equipment, scheduling meetings, and organizing everything around the office.

**Key Responsibilities:**

  • Serve as one of the point people for office duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Partner with Head of HR to update and maintain office and general policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage office budget, ensure that invoices are correct and paid on time.
  • Support on the management for contracts and price negotiations with office vendors, service providers and office lease.
  • Provide general support to visitors
  • Own the onboarding and off-boarding processes.
  • Support on the in-house or off-site activities, like after work events , celebrations, content days, kick offs and company conferences.
  • Supporting HR in recruitment processes and hires.
  • Plan team building activities, catering to company needs from time to time.
  • Support HR in various projects such as culture related workshops, legal topics and work environment.
  • Support the office with upcoming project eg. school visits and bootcamps.
  • Assist with day-to-day HR operations and administrative duties
  • Provide clerical and administrative support to Head of HR
  • Compile and update employee records
  • Be responsible for the initial Talent Acquisition funnel


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