HR and Office Manager Assistant

21 hours ago


Stockholm, Stockholm, Sweden Ninjas in Pyjamas Gaming AB Full time

**The Role**

The Office Operations Coordinator & Junior HR will play a key role in supporting the office management operations and fostering a vibrant workplace culture. This role includes overseeing daily tasks around the office, such as maintenance, supplies, and equipment, scheduling meetings, and organizing everything around the office.

**Responsibilities Include:**

  • Serving as one of the point people for office duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
  • Scheduling meetings and appointments
  • Organizing the office layout and ordering stationery and equipment
  • Partnership with Head of HR to update and maintain office and general policies as necessary
  • Organizing office operations and procedures
  • Coordination with IT department on all office equipment
  • Management of office budget, ensuring that invoices are correct and paid on time
  • Support in managing contracts and price negotiations with office vendors, service providers and office lease
  • Providing general support to visitors
  • Owning the onboarding and off-boarding processes
  • Support in in-house or off-site activities, like after work events , celebrations, content days, kick offs and company conferences
  • Supporting HR in recruitment processes and hires
  • Planning team-building activities, catering to company needs from time to time
  • Supporting HR in various projects such as culture-related workshops, legal topics, and work environment
  • Supporting the office with upcoming projects, e.g., school visits and bootcamps
  • Assistance with day-to-day HR operations and administrative duties
  • Providing clerical and administrative support to Head of HR
  • Compiling and updating employee records
  • Being responsible for the initial Talent Acquisition funnel


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