Document Management Lead

1 day ago


Malmo, Skåne, Sweden Vestas Full time

Vestas Northern & Central Europe is a leading sales business unit covering Scandinavia, the UK, Ireland, Poland, Germany, and the Benelux region. Our mission is to be the top-performing business unit within Vestas and make Vestas Northern & Central Europe the best place to work.

The Customer Project Execution (CPX) Department oversees all wind farm projects from start to finish, taking responsibility for a wind farm once a contract is signed and remaining accountable until the final tests are completed. By collaborating closely with logistics, procurement, and finance departments, the team ensures projects stay on budget and on schedule while meeting stringent safety and quality standards.

The CPX team works with Sales and Legal Departments to ensure each wind farm delivers the highest energy yield according to client specifications. The Document Controlling department manages the entire documentation scope within construction, providing the agreed scope of project-specific as-built documentation to the customer and enabling internal departments to access documents.

Key Responsibilities:

  • Team Leadership: Define specific goals, manage task priorities, delegate work appropriately, and support professional growth through coaching.
  • Process Improvement: Oversee smaller improvement projects to continuously enhance processes, outcomes, and tools.
  • Project Oversight: Monitor documentation progress in customer projects to ensure timely delivery.
  • Stakeholder Engagement: Understand stakeholder needs, maintain effective relationships, and communicate effectively across construction, sales, service, and management.

Qualifications:

  • A degree in science, engineering, or a related field, or equivalent qualifications.
  • At least 2 years of experience in the relevant area.
  • A basic understanding of technical principles with a strong affinity for commercial and administrative topics.
  • At least two years of relevant experience in similar roles.
  • Experience working in an international environment.
  • Familiarity with SAP is beneficial.
  • Effective communication skills for engaging with stakeholders.
  • A customer-oriented approach.
  • Ability to balance tasks and deadlines.
  • Solid planning, organizational, and coordination abilities.


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