Construction Administrative Lead

5 days ago


Lysekil Municipality, Sweden TN Sweden Full time
Job Requirements

To succeed in this role, you will require strong organizational and communication skills, attention to detail, problem-solving abilities, familiarity with financial processes and IT tools, and an ability to work collaboratively with diverse stakeholders.

Responsibilities:
  1. Manage employee-related matters, including mobilization, contracts, working hours, payroll, and training.
  2. Coordinate temporary and permanent accommodation, as well as vehicle needs.
  3. Arrange business travel and expenses.
  4. Oversee personal protective equipment (PPE) provision.
  5. Assist with IT-related tasks, including laptop setup for staff.
  6. Collaborate with Head Office to address issues beyond the site's scope.
  7. Escalate unresolved matters as needed.

Financial Management:

  1. Manage site expenditure, including bank accounts and credit cards.
  2. Process payments to suppliers and landlords.
  3. Perform monthly reconciliation and maintain cashbooks for audit purposes.

Facilities and Security:

  1. Organize office facilities, including space planning and stationery supplies.
  2. Manage consumables and ensure efficient resource utilization.
  3. Issue security passes to personnel, contractors, and vendors.
  4. Maintain pass issuance, approvals, and instructions records.

Event Planning:

  1. Coordinate project-related, corporate, and social events.


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