Project Site Coordinator

5 days ago


Lysekil Municipality, Sweden TN Sweden Full time
Job Summary

We seek an experienced Site Administrator to oversee various administrative functions at our construction project site.

Key Responsibilities:
  • Manage employee-related matters, including mobilization, contracts, working hours, payroll, and training.
  • Coordinate temporary and permanent accommodation, as well as vehicle needs.
  • Arrange business travel and expenses.
  • Oversee personal protective equipment (PPE) provision.
  • Assist with IT-related tasks, including laptop setup for staff.

Head Office Liaison:

  • Collaborate with Head Office to address issues beyond the site's scope.
  • Escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including bank accounts and credit cards.
  • Process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain cashbooks for audit purposes.

Facilities Coordination:

  • Organize office facilities, including space planning and stationery supplies.
  • Manage consumables and ensure efficient resource utilization.

Security and Access:

  • Issue security passes to personnel, contractors, and vendors.
  • Maintain pass issuance, approvals, and instructions records.

Event Organization:

  • Coordinate project-related, corporate, and social events.

Qualifications and Skills:

  • High school diploma or equivalent required; additional certifications or a bachelor's degree in a related field beneficial.
  • Typically 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Strong organizational and communication skills, attention to detail, problem-solving abilities, familiarity with financial processes and IT tools, ability to work collaboratively with diverse stakeholders.


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