Site Operations Manager

5 days ago


Lysekil Municipality, Sweden TN Sweden Full time
Job Description

The Site Administrator plays a pivotal role in overseeing administrative functions at the construction project site. As the liaison between the site and the EPCM contractor, they ensure seamless operations and effective communication.

Key Responsibilities:
  • Manage employee-related matters for staff members.
  • Mobilize personnel, manage contracts, working hours, payroll, and training.
  • Ensure compliance with legal requirements.
  • Coordinate temporary and permanent accommodation, as well as vehicle needs.
  • Arrange business travel and expenses.
  • Oversee personal protective equipment (PPE) provision.
  • Assist with IT-related tasks, including laptop setup for staff.

Liaison with Head Office:

  • Collaborate with Head Office to address issues beyond the site's scope.
  • Escalate unresolved matters as needed.

Financial Administration:

  • Manage site expenditure, including bank accounts and credit cards.
  • Process payments to suppliers and landlords.
  • Perform monthly reconciliation and maintain cashbooks for audit purposes.

Facilities Coordination:

  • Organize office facilities, including space planning and stationery supplies.
  • Manage consumables and ensure efficient resource utilization.

Security and Access:

  • Issue security passes to personnel, contractors, and vendors.
  • Maintain pass issuance, approvals, and instructions records.

Local Leasing and Purchasing:

  • Arrange local leasing agreements for equipment or facilities as needed.

Event Organization:

  • Coordinate project-related, corporate, and social events.
Qualifications and Skills:
  • Education: A high school diploma or equivalent is required; additional certifications or a bachelor's degree in a related field are advantageous.
  • Experience: Typically 3-5 years of experience in administrative roles, preferably in construction or project management.
  • Skills: Strong organizational and communication skills, attention to detail, problem-solving abilities, familiarity with financial processes and IT tools, ability to work collaboratively with diverse stakeholders.


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