SSAB - Document Controller - Transformation Office

2 days ago

Stockholm, Sweden SSAB Emea AB Full time

Are you passionate about driving transformative projects and eager to help shape the future of sustainable steel production? SSAB is looking for an ambitious Document Controller to join us on our exciting journey. At SSAB, we are committed to sustainability and aim to eliminate all CO2 emissions by 2030. This position is optional and can either be Luleå or Stockholm, Sweden.

At SSAB, we are proud of our history and leadership in high-strength steel. Steel has been one of the most important materials for developing society and will continue to be vital in shaping the future. From the roofs over our heads to the bridges connecting our cities and the cars of tomorrow, steel plays a crucial role. However, we also recognize that steel production is one of the largest contributors to greenhouse gas emissions globally, and that must change. That is why we have developed the world’s first fossil-free steel production and are committed to becoming largely fossil-free by 2030. As part of SSAB, you will play a key role in helping us achieve this ambitious goal and drive the green transformation of the steel industry.

About the position

As a Document Controller, you will be responsible for managing the daily document management processes for the project, ensuring timely, high-quality, and safe documentation. Your role will involve guiding, controlling, and monitoring stakeholders through various engineering, construction, and handover phases. You will implement, maintain, and communicate a structured approach to document management, ensuring that all documentation meets the necessary standards and compliance requirements.

You will collaborate with the PMO team, engineering management and partners, project management, construction teams, contract management, QHSE departments, finance, OEMs, contractors, and procurement.

Main responsibilities

- Document Control Processes: Maintain document control processes, mandates, and responsibilities. Advise, guide, and participate in document control activities throughout the project.
- Standards and Compliance: Ensure that all documentation complies with established standards and includes the required information and metadata.
- Workflow Administration: Plan, set up, and track workflows in line with agreed procedures, approval levels, and mandates.
- Template Management: Administer project document templates in M-Files. Edit, add, or remove Project templates as needed.
- M-Files Key User: Manage M-Files project user accounts and groups. Set up HUBs for suppliers, register suppliers, and manage supplier access. Create and manage new object types such as work IDs, organizations, and individuals.
- Daily Administration and User Support: Provide daily administration, support, and helpdesk functions for the project team and suppliers. Collect questions and answers (Q&A) and ensure updated instructions and guidelines are readily available.
- M-Files Training: Create and update training plans. Coordinate and conduct user training sessions for project teams, suppliers, and other stakeholders. Administer attendance tracking and reporting for training sessions.

Achievements and Goals

- Ensure required document control levels and process compliance.
- Implement and monitor document control processes within the project.
- Ensure that deliverables and internal documents are reviewed and approved as required.
- Standardize document and information templates.
- Ensure availability of project documentation to functional departments (EMO, QHSE), engineering partners, OEMs, and contractors.
- Promote best practices in document management and continuous learning within the team.

About You

- Education: Degree in Engineering, Project Management, Business & Administration, or a related field.
- Experience: Proven experience in document management, control, processes, and administration.
- Proficiency: Strong knowledge of M-Files and document control systems.
- Skills: Strong communication skills with the ability to build relationships internally and externally. Excellent analytical, organizational, and systematical abilities. Accountable, persuasive, and receptive.

Our offer

We offer a wide range of appreciated benefits to our employees. Some examples of these are listed here:

- Profit sharing
- Life balance through reduction of working hours
- Wellness grants

Recruitment process

1. Apply

2. Interview

3. Come and meet us

4. Reference Check

5. Health Examination

6. Sign

Background check may be a part of the recruitment process.

Got questions about this position?

Contact Rodrigo Ramalho, Director PMO, Transformation Office, rodrigo.ramalho@ssab.com

Contact Petra Fekete, Talent Acquisition Partner, petra.fekete@ssab.com

We decline contacts from recruitment agencies and ad sellers regarding this advertisement.

Trade union information is provided by Akademikerföreningen, Unionen and Ledarna, which can be reached via our switchboard on phone +46 920 920 00.

Words from your future manager

“At SSAB, we’re on an incredible transformation journey toward fossil-free steel. For me personally, being part of this project through the Transformation Office is one of the most exciting and meaningful opportunities I’ve ever experienced. It’s not just about revolutionizing SSAB’s production to green steel. It’s about creating a lasting positive impact on society and Sweden as a whole.

As the Project Management Office (PMO) leader, my goal is to build a high-functioning PMO that truly drives this transformation. To make this vision a reality, I’m looking for passionate and motivated individuals to join our incredible multi-cultural team. Together, we’ll steer, lead, and control the project with a shared sense of purpose and determination.

Our PMO oversees six distinct functional areas, and your team will be around 7-10 people from start, plus consultants. It plays a vital role in ensuring that we stay on track with cost, time, and quality while delivering on this transformative journey. If this sounds like a journey you’d like to be part of, I can’t wait to hear from you”

  • Export Control Officer

    5 days ago

    Stockholm, Sweden Totalförsvarets Forskningsinstitut, Foi Full time

    FOI, Totalförsvarets forskningsinstitut, är ett av Europas främsta institut för tillämpad forskning inom försvar och säkerhet. FOI är en myndighet under Försvarsdepartementet och vi har till uppgift att bedriva forskning, metod- och teknikutveckling samt utredningsarbete för totalförsvaret och till stöd för nedrustning, icke-spridning och...

  • Office Manager

    6 days ago

    Stockholm, Sweden Broadridge Trading and Connectivity Solutions AB Full time

    Broadridge is hiring! We are seeking an Office Manager to join our growing team in Stockholm! We are looking for someone to assist the Site Leader, local Leadership Team, HR, IT Support and associates when they need help. Responsibilities · Own the security and reception zone; · Day-to-day contact with property managers, suppliers and vendors; ·...

  • Digital Transformation Specialist

    4 days ago

    Stockholm, Stockholm, Sweden TN Sweden Full time

    We are searching for a highly motivated Digital Transformation Specialist to join our team at TN Sweden. As a Digital Transformation Specialist, you will be responsible for assisting businesses in enhancing their online presence and reputation. You will work closely with clients to understand their needs and provide tailored solutions to improve their...

  • Commercial Transformation Expert Stockholm

    5 days ago

    Stockholm, Stockholm, Sweden TN Sweden Full time

    About This RoleThis role involves working on key projects for leading organisations in the strategy, commercial effectiveness, transformation: organisation and processes, risk management and control, and marketing, financial and management information areas.About UsWe are a global consulting firm that provides business, risk, financial, organisational and...

  • Information Security Officer

    17 hours ago

    Stockholm, Sweden Qbtech AB Full time

    Would you like to take part in transforming healthcare? Qbtech is the global market leader in professional ADHD tests, providing tests that are both CE-marked and FDA-cleared for use as an aid in the assessment and treatment evaluation of ADHD for people aged 6–60. Our vision is to transform healthcare by providing a complete system of leading objective...

  • Senior Transformation Consultant in Stockholm

    5 days ago

    Stockholm, Sweden TN Sweden Full time

    Senior Transformation Consultant in Stockholm, Stockholm Client: Sofigate Location: Stockholm, Sweden Job Category: Other EU work permit required: Yes Job Reference: d3d482a1f291 Job Views: 5 Posted: 23.01.2025 Expiry Date: 09.03.2025 Job Description: Senior Transformation Consultant in Stockholm Join the leading Business Technology...

  • Quality Engineer and GxP e-Compliance Specialist

    1 week ago

    Stockholm, Sweden Sobi Full time

    As the Quality Engineer and GxP e-Compliance Specialist you will play a pivotal role in ensuring eCompliance and driving digital quality decisions through effective GxP system lifecycle management and quality data stewardship. This role will support the company's vision of "Ensure eCompliance and Goes digital to enable Quality decisions driven by data" by...

  • Controller Role

    3 days ago

    Stockholm, Stockholm, Sweden ESSVE Full time

    Do you have a passion for numbers and a talent for analyzing complex financial data? As a Senior Accountant at ESSVE, you will play a crucial role in shaping our financial strategy and driving business success.Key Responsibilities:Prepare and analyze financial statements, reports, and budgetsDevelop and implement financial models, forecasts, and...

  • Digital Transformation Specialist Stockholm

    6 days ago

    Stockholm, Stockholm, Sweden TN Sweden Full time

    Company Overview\Entities is an international consulting firm specializing in business, risk, financial, organizational, and process-related advisory services. Our mission is to deliver expert solutions targeting both functional aspects and the implementation of related technologies.Job DescriptionAs a key member of our team, you will be working on...

  • Doctoral student in hybrid control of multi-agent systems

    1 week ago

    Stockholm, Sweden KTH Royal Institute of Technology Full time

    Doctoral student in hybrid control of multi-agent systems School of Electrical Engineering and Computer Science at KTH Third-cycle subject: Electrical Engineering The project involves distributed task planning and control for multi-agent systems. Multi-agent tasks will be given in the form of formal verification languages such as temporal logic and its...

  • Controller för verksamhetsutveckling

    4 days ago

    Stockholm, Stockholm, Sweden Bemannia AB (Publ.) Full time

    Vem söker vi?Vi söker en controller som är van vid att skifta fokus mellan detaljer och övergripande nivå och som har en god analytisk förmåga. En-controller som har erfarenhet av att arbeta med komplex data och kan hantera olika datakällor och tekniker. Du ska vara lätt att samarbeta med och har en god kommunikationsförmåga. Du ska även vara...

  • NEW TECHNOLOGIES AND DIGITAL TRANSFORMATION CONSULTANT STOCKHOLM

    7 days ago

    Stockholm, Sweden TN Sweden Full time

    Social network you want to login/join with: NEW TECHNOLOGIES AND DIGITAL TRANSFORMATION CONSULTANT STOCKHOLM, Stockholm Client: Management Solutions, S.L Location: Stockholm, Sweden Job Category: Other EU work permit required: Yes Job Reference: 0afba4290144 Job Views: 49 Posted: 22.01.2025 Expiry Date: 08.03.2025 Job Description: You will be...

  • ERP Consultant within Finance, Stockholm

    7 days ago

    Stockholm, Sweden TN Sweden Full time

    Social network you want to login/join with: ERP Consultant within Finance, Stockholm Client: PwC Location: Stockholm, Sweden Job Category: Other EU work permit required: Yes Job Reference: 32adb0a00853 Job Views: 53 Posted: 22.01.2025 Expiry Date: 08.03.2025 Job Description: Description Are you an experienced management consultant looking...

  • Principal Success Architect

    1 week ago

    Stockholm, Sweden ServiceNow Full time

    Are you a “transformation-maker”? Do you enjoy driving transformation and setting up companies for a successful future? Do you have experience with transformation programs, consultancy, and being a trusted advisor? – Great! – Then join our outstanding Customer Success Team that enables our customers to utilize our innovative ServiceNow Platform most...

  • Front Office Manager

    17 hours ago

    Stockholm, Sweden Förvaltnings AB Tegelbacken Full time

    Step into a role that redefines excellence at the Sheraton Stockholm Hotel, a hallmark of hospitality since 1971 in the heart of Sweden's bustling capital. Aligned with our innovative owners Archer Hotel Management and Marriott International, we merge rich cultural history with modern luxury and a deep dedication to sustainability. We are now looking for...

  • Doctoral student

    1 week ago

    Stockholm, Sweden KTH Royal Institute of Technology Full time

    Doctoral student (licentiate) in building energy system control School of Architecture and Built Environment at KTH Third-cycle subject: Architectural and Civil Engineering In the transition toward low-energy buildings and the 5th generation of district heating, using data-driven approaches to integrate decentralized renewables with optimal control will...

  • Business Controller to Global Fashion Company

    1 week ago

    Stockholm, Sweden Digitalenta AB Full time

    We are now helping our client, a global leader in the fashion industry, to find a driven Business Controller with an interest in technology.Based in their Stockholm office, this is a fantastic opportunity to make a tangible impact by blending financial expertise with a curiosity for innovation and technology. This is a full-time consulting assignment...

  • Application Expert/Data Engineer

    1 week ago

    Stockholm, Sweden H&M Group Full time

    As an Application Expert, you will work in a team that delivers high-quality Anaplan solutions for financial forecasting. You'll need a strong technical background, expertise in model building and data integration, and familiarity with finance/controlling. Key Responsibility: - Develop Anaplan solutions for business needs, including data models, in a...

  • Fraud Officer till storbank

    1 week ago

    Stockholm, Sweden NA Full time

    Fraud Officer Om tjänsten Som Anti Financial Crime/Fraud Analyst kommer du att arbeta med att hantera reklamationer och beslut om ersättning till kunder. Tjänsten innebär att du är en del av en liten grupp på upp till tio personer som arbetar nära seniora medarbetare inom bedrägerigruppen. Du kommer att arbeta på plats i Sundbyberg under kontorstid...

  • Erfaren Financial Controller med erfarenhet av komplexa flöden

    2 days ago

    Stockholm, Sweden NA Full time

    Är du en erfaren Financial Controller som söker ett spännande uppdrag? Vill du bidra till att säkerställa högkvalitativ rapportering och efterlevnad av redovisningsstandarder? Vi söker nu en konsult som kan hjälpa vår kund under en begränsad tidsperiod för att hantera ett bokslut och revision. Om tjänsten Som Financial Controller kommer du att...