Executive Assistant

1 month ago

Stockholm, Sweden Equinix Full time

Who are we?

Equinix is the world’s digital infrastructure company®, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providingan equitable work environment that is foundational to our core values as a company and is vital to our success.

Executive Assistant (Country Managing Director)

Job Summary

This is a hybrid role (3 days office based).This position offers an exciting opportunity to work closely with the Managing Director and contribute to the success of the organization. If you are a proactive and organized individual with a passion to learn, we encourage you to apply. 

Responsibilities

Meeting/Event Planning

Organize meetings, including scheduling, room reservations, and logistical arrangements

Support the executive in preparing presentations and other materials, ensuring accuracy and quality

Develop meeting agendas and ensure all necessary materials are prepared and distributed

Plan and coordinate special events, such as conferences, seminars, and team-building activities

Communications

Maintain an organized filing system for important documents, reports, and correspondence

Prepare compelling presentations

Support the approvals process by preparing and distributing necessary documents

Screen and prioritize incoming communications, including emails, phone calls, and messages 

Collaborate with other administrative staff and executive assistants to ensure seamless operations

Ensure compliance with company policies and procedures

Maintain strict confidentiality of sensitive information and handle it with utmost discretion

Special Projects

Coordinate and assist with special projects as assigned by the Managing Director

Conduct research and gather information on various topics as requested

Assist in the preparation and distribution of meeting materials, taking notes, and compiling meeting minutes as required

Create action plans with clear roles, responsibilities, and deadlines

Utilize project management skills to coordinate and track tasks and deadlines

Budget/Expense Management

Manage budgets and track expenses to ensure adherence to financial guidelines

Process expense reports and purchase orders accurately and in a timely manner

Calendar/Travel Management

Coordinate the Managing Director's calendar, including scheduling appointments, meetings, and travel arrangements

Arrange travel accommodations, including flights, accommodations, and transportation

Qualifications

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Excellent organizational and time management skills, with the ability to prioritize tasks effectively

Strong verbal and written communication skills, with a keen eye for detail

Ability to work independently with minimal supervision and as part of a team

Discretion and professionalism when handling confidential information

Flexibility to adapt to changing priorities and deadlines

Background in project management is preferred

Proven years plus office experience is preferred. We are open to different background in this role. The key aspects are that the individual is a self starter, someone who is proactive with an enthusiasm to learn

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing .

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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