Global Office Experience Manager

Are you passionate about creating workplaces where people truly thrive? As our Global Office Experience Manager, you'll be at the heart of shaping a consistent, inclusive, and engaging employee experience across all our offices and remote environments worldwide.

While you'll have primary ownership of the Solna office and its daily operations, your impact goes far beyond one location. You'll play a key coordinating role globally, ensuring workplace standards, best practices, and a strong sense of culture are felt everywhere we operate.

You'll also own internal communications, including our intranet, and drive global employee engagement initiatives, making sure everyone feels informed, connected, and inspired no matter where they're based. This is a highly visible role where you act as a true culture carrier, collaboration enabler, and experience champion across regions.

What You Do In The Role

• Create a positive, consistent, and engaging employee experience across all offices and remote environments.
• Own daily operations of the Solna office and coordinate global follow-up on office standards and functionality.
• Partner with local stakeholders to ensure alignment with workplace standards, policies, and compliance worldwide.
• Ensure offices and remote setups are well-maintained, equipped, compliant, and running smoothly.
• Drive global employee engagement initiatives, including personnel clubs, with a strong focus on inclusion and budget responsibility.
• Plan and support internal and external meetings and events, covering logistics, technical setups, and communications.
• Lead global internal communications, including content planning and publishing on the company intranet.
• Ensure a welcoming and consistent global onboarding experience for new hires
• Manage office-related procurement, vendors, and cost tracking for Solna, while supporting global quality and budget oversight.
• Uphold work environment standards, health and safety, and legal compliance across locations in collaboration with regional teams.
• Act as a cultural ambassador, supporting global projects and living the company's values every day.

Requirements

• Proven experience in global administrative support, office management, or similar roles.
• Strong organizational skills and the ability to juggle multiple global priorities at once.
• Hands-on experience with budget management, expense tracking, and basic financial reporting.
• Demonstrated ability to create engaging and impactful global presentations.
• High proficiency in Office 365, including PowerPoint, Outlook, Word, and Excel.
• Excellent verbal and written communication skills in both Swedish and English.
• Experience in facilities management or working with external vendors is a plus.

Personal Attributes
For this role, your personality truly makes the difference. You're a confident communicator who loves getting things done and thrives on turning ideas into action. You bring structure to complexity, stay one step ahead in a fast-paced global environment, and know exactly how to prioritize when everything is happening at once. With a service-minded, positive, and proactive approach, you naturally take initiative and look for smarter, smoother, and more enjoyable ways of working. You also excel at building strong relationships across diverse cultures and regions, creating trust and connection wherever you collaborate.

Additional Information
Location:
Solna, Stockholm

Employment type:
Full-time, permanent

Start:
As soon as possible

About The Company
At SignUp Software, we're not just developing software—we're transforming how finance teams work. Founded in Sweden and now a global leader in financial process automation, our award-winning solution ExFlow is trusted by over 1,200 customers in more than 60 countries.

Built natively into Microsoft Dynamics 365, ExFlow empowers finance departments to streamline accounts payable, accounts receivable, and other critical workflows with speed, accuracy, and insight. We're expanding rapidly across Europe, North America, APAC, and beyond, with the backing of leading private equity firm Insight Partners.

SignUp Software was founded in 1999 and introduced ExFlow in 2003. Over the years, SignUp Software has earned a strong reputation in the Microsoft Dynamics community for its solutions in financial process automation. The solutions in the ExFlow product portfolio are built in Microsoft Dynamics 365 and utilize Azure Services, specifically designed for the "Office of the CFO".