Finance & Office Coordinator

23 hours ago

Täby kommun, Sweden CheckProof Full time
About CheckProof

CheckProof is a leading SaaS company headquartered in Stockholm, Sweden, specializing in digital solutions for the construction materials industry. Our platform streamlines maintenance, quality control, and health & safety processes, empowering frontline teams to work more efficiently and safely. Serving clients in over 35 countries, we are committed to continuous innovation and exceptional customer support. Recently, we expanded our global presence by opening our first U.S. office in Houston, Texas.

We are looking for a Finance & Office Coordinator for a one-year parental leave cover. CheckProof is on an exciting growth journey, and for the right person, there may be an opportunity to continue with the company after the temporary position ends.

In this role, you will support our expanding operations and help lighten the load for our finance team, which currently consists of a Financial Manager, an external accounting consultant, and our Chief Information Security Officer.

The Role:

We're looking for a hands-on and structured Finance & Office Coordinator to join our growing team during a parental leave cover. In this role, you'll support our finance operations while also making sure our office runs smoothly and is a great place to work. You'll be part of a small and dedicated finance function that includes our financial manager, CISO, and an external accounting partner.

Your responsibilities include:

  • Supporting customer invoicing and accounts receivable (monthly and ongoing billing)

  • Managing supplier invoices: coding, approvals, and timely follow-up

  • Handling receipts from corporate cards and assisting with time reporting

  • Supporting payroll administration in coordination with our external payroll provider

  • Coordinating daily office needs — from restocking snacks to managing meeting setups and safety routines

  • Assisting with internal financial reporting, KPIs, budgeting, and ad hoc data requests

What We're Looking For:

  • You have 1–3 years of relevant experience from similar roles

  • You're structured, accurate, and proactive — the kind of person who double-checks, follows up, and gets things done

  • You enjoy working with both numbers and people, and take pride in creating an organized, welcoming office environment

  • You speak and write both Swedish and English fluently — our company language is English, but Swedish is still common in day-to-day work

  • Experience with Fortnox is a strong plus

  • A degree in finance, accounting, or a related field is meritorious but not required

What We Offer:

  • Innovative Culture: join a team that's not just about work, but about making a difference. Creativity and innovation are in our DNA.

  • Growth Opportunities: We're growing, and we want you to grow with us. Opportunities for professional development and career advancement abound.

  • Flexible Work Environment: Enjoy a balance that works for you. We believe in work-life harmony.

  • Competitive Compensation: We offer a competitive salary and benefits package.

If you are ready to play a big role in our success, don't hesitate to apply We are handling applications on an ongoing basis, so the position might be filled before the last application date.

The recruitment process:

  • Submit your CV

  • Initial phone screening with our recruiter

  • Interview with Christian Wedar

  • Case assignment

  • Interview with Christian Wedar & Linn Karlsson

  • Reference checks and final evaluation

  • Preferred start date: March 1, 2026

We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Preservation Coordinator

    1 week ago

    Bodens Kommun, Sweden Lutech Resources Full time

    DescriptionJob Overview:Work collaboratively within the Project team and with Client to maintain positive relationships. Reports to the Pre-commissioning Manager and responsible to plan, develop, coordinate, and execute preservation requirements on the project until handover to Client, and support Client till project completion as required. Develops the...

  • International Marketing Coordinator

    2 weeks ago

    Värnamo Kommun, Sweden BUMAX AB Full time

    Do you want to be the voice behind BUMAX, a Swedish premium brand trusted from the ocean floor to outer space? This is your chance to turn technical excellence into stories that inspire and create business. We're looking for a Marketing Coordinator who wants to make an impact and help us grow globally. Are you our new colleague who wants to do it?But first,...

  • Operations Office Manager

    2 weeks ago

    Bodens Kommun, Sweden Aldelia Full time

    Department: OperationsL1 Report: Groups Operations DirectorJob OverviewThe Operations Manager would be responsible to lead, monitor and implement the operational activities for Aldelia in the location specified. The person shall be a self-starter with the ability to work autonomously.She/he shall manage, analyse, and improve organizational processes, and...

  • Företagsstädare / Office cleaner - Mjölby

    2 weeks ago

    Mjölby Kommun, Sweden Hemfrid Full time

    HEMFRID SÖKER DIG SOM VILL ARBETA SOM FÖRETAGSSTÄDARE I MJÖLBYNu söker vi företag- och kontorsstädare som vill jobba mot våra företagskunder i Mjölby. Är du vår nästa stjärna? Dina arbetsuppgifterSom kontor- och företagsstädare på Hemfrid har du en viktig roll - att ge dina kunder bästa service genom våra proffsiga städtjänster. Du...

  • Företagsstädare / Office cleaner - Hemfrid Mjölby

    2 weeks ago

    Mjölby Kommun, Sweden Scheele Service AB Full time

    HEMFRID SÖKER DIG SOM VILL ARBETA SOM FÖRETAGSSTÄDARE I MJÖLBY Nu söker vi företag- och kontorsstädare som vill jobba mot våra företagskunder i Mjölby. Är du vår nästa stjärna? Dina arbetsuppgifterSom kontor- och företagsstädare på Hemfrid har du en viktig roll - att ge dina kunder bästa service genom våra proffsiga städtjänster. Du...

  • Senior Bid Manager

    2 weeks ago

    Kungsbacka Kommun, Sweden Mediq Full time

    Jobs changing livesHi, Senior Bid Manager,With us, your expertise will improve people's lives.Join our purpose-driven and caring team that transforms lives every day. Embrace a culture that values adaptability, collaboration, and drives creativity.Mediq. At the heart of healthcare.About the RoleWe are seeking a driven Senior Bid Manager to join our...

  • Executive assistant to CEO

    1 week ago

    Åstorps Kommun, Sweden Qvantum Sverige Full time

    Executive assistant to CEOAbout QvantumWe are a group of people who think differently, have a passion for entrepreneurship and strive to maintain a flat organization where we all are expected to make a difference. We believe in making the impossible possible together – by building on each individual's personal strengths. Our goal is to change the way...

  • HR & Admin Specialist (m/f/d)

    2 weeks ago

    Täby, Stockholm County, Sweden REINHAUSEN NORDIC AB Full time

    About the jobAt the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 5.000 committed colleagues, which is characterized by the unique cohesion of our...

  • Accounting & Reporting Manager (Retail), Ingka AB

    2 weeks ago

    Älmhults Kommun, Sweden IKEA Full time

    "You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is important to you.A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join...

  • Lead Project Cost Controller

    2 weeks ago

    Bodens Kommun, Sweden Stegra Full time

    Research shows that women and other under-represented groups within our industry hesitate to apply unless they tick most boxes of a role description. At Stegra, we are building an impact company with sustainability at its core. We need a diverse, inclusive, and authentic team to rally behind our purpose of de-carbonizing hard-to-abate industries, starting...