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Office Experience Manager

3 weeks ago

Stockholm, Stockholm, Sweden Benifex Full time
Who are Benifex?  

We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex's mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best, we need brilliant people on board and that's where you come in.  

Why you should apply 

  • Play a key role in shaping the office experience across multiple international locations, ensuring spaces reflect our culture and values. 

  • Lead initiatives that enhance employee engagement and workplace satisfaction. 

  • Work closely with diverse teams and ambassadors, giving you exposure to a global .network and collaborative projects. 

  • Enjoy autonomy in a role that values proactive problem-solving and creativity. 

  • Sunday Times Best Place to Work 2025 and Best Large Tech Company to Work for 2025. 

  • Work for a profitable, fast-growing market leader in the online reward and employee benefits space. 

Great benefits 

ITP1 pension

  Lifeplan - a leading financial advisory service that offers personalized advice for maximizing your pension savings

 Collective agreement

Access to our comprehensive benefits portal.

  Generous wellness allowance

30 vacation days / year

Referral bonuses

Enhanced parental pay

 Volunteer Days – two paid days annually to give back to the community.

Role overview 

This is a parental leave cover position, starting approximately in March 2026 and lasting for 12 months.

As Office Experience Manager, you'll be the driving force behind creating a seamless, welcoming, and engaging office environment across several of our locations, with out Stockholm office as your home base. This role combines operational excellence with cultural impact - ensuring our offices are safe, well-equipped, and aligned with Benifex's values. You'll lead a small team of two colleagues, manage office-related projects, and coordinate with country ambassadors to deliver initiatives that boost employee satisfaction and foster community. From procurement and compliance to events and internal communication, you'll make sure every detail contributes to an exceptional workplace experience.

Responsibilities 

  • Lead and oversee the Office Experience team, which includes yourself, one part-time team member based in Stockholm, and one full-time colleague in Gothenburg, ensuring smooth and efficient operations across these key locations. 

  • Maintain tidy, efficient, and culturally aligned office environments in Stockholm and Gothenburg, collaborating with country ambassadors in our other locations. 

  • Manage front desk functions and provide high-quality service to employees and visitors. 

  • Organize and lead internal/external meetings, events, and activities, including logistics and catering. 

  • Administer the Benifun staff club and manage its budget allocation. 

  • Oversee office procurement and negotiate supplier contracts. 

  • Ensure compliance with health, safety, and security regulations; update workplace policies. 

  • Own the onboarding process for office and security introductions for new employees. 

  • Support or lead projects aimed at improving office experience and engagement. 

  • Track and report sustainability data in collaboration with the Sustainability Manager. 

What we are looking for 

  • 1-2 years of hands-on experience in an Office Manager role, combined with several years of relevant prior experience in service-oriented roles such as reception, workplace services, events, or similar.

  • Demonstrated seniority through proven experience in coaching, leading others, and taking ownership beyond own scope.

  • A highly structured and proactive way of working, with the ability to independently prioritize, plan, and drive initiatives forward.

  • Solid understanding of workplace health and safety, including risk and consequence analysis, and the confidence to act as a go-to person in these areas.

  • Fluent in Swedish and English.

Bonus points for: 

  • Experience in event planning and coordination. 

Our interview process  


We understand the need to have a fast and efficient process, the below will all be completed in the shortest time possible. 

Initial interview with the Talent team. 
Interview with the hiring manager. 
Final interview with a senior team member. 

We want to make the application process as simple and fair as possible. That's why we don't ask for a cover letter for this role. Instead, you'll find a few short questions in the application form. Your answers will help us understand your experience and skills in a more direct and relevant way. 

We look forward to receiving and reading your application