HR Operations Specialist

We are looking for HR (Operations) Specialist to join our growing team

Are you looking for the next chapter in your career, get a thrill from working in a fast-paced, international environment and are ready to make an impact? In this position you'll have a true chance to contribute to shaping our culture and processes and supporting our diverse workforce in different countries. 

Who we are

Allshares is a fast-growing SaaS company and a leading expert in equity and incentive management. We provide advanced software, advisory services, and reporting tools to help over 900 organizations across 60+ countries design, communicate, and manage their employee reward and share-based incentive programs.

Our team of 150+ specialists are located in Finland, Sweden, Switzerland and Portugal. We're dedicated to making compensation strategies simpler and more effective for companies of all sizes. Thanks to our recent growth, acquisitions, and changes in our management team, we are even better positioned to support our clients with innovative and scalable solutions.

What You'll Do

You'll join our small but growing internal HR team and will act as the go-to person for our employees and managers, the friendly face they trust with all their HR related questions. From the moment someone joins us to the day they leave, you'll be there to ensure their journey is smooth and positive. You'll handle the day-to-day HR tasks with confidence, precision and care, including:

• Acting as a trusted advisor for our employees and managers in HR policies, procedures, and best practices.
• Managing our employee lifecycles, from inspiring onboarding to smooth offboarding.
• Handling essential HR admin tasks, like payroll support and maintaining employee documentation and records.
• Acting as admin user in our HR system
• Managing employee pension and benefits
• Contributing in HRD processes like competence management, performance evaluations and career development
• Supporting in various global HR projects

Who We Are Looking For

We are seeking a proactive problem-solver and team player who loves to connect with people. You're not afraid to take initiative and you navigate seamlessly across a variety of tasks. You're organized, adaptable, have attention to detail and have a structured approach to your work. You genuinely enjoy working in a dynamic, global team and are passionate about creating a positive employee experience.

We don't expect you to be a seasoned professional within the HR field but value a basic understanding of HR processes and/or payroll practices. With us, you have the opportunity to grow with the role and shape it based on your own interests. More than experience, we value willingness to learn, dedication to your work and the ability to take ownership of your role. This isn't just an administrative role; it's a chance to be a key player in our HR team, helping us build a dynamic workplace culture in the growth journey we are on.

To succeed in this role, you'll have

• Proven experience of HR operations, preferably 2+ years of hands-on experience as an HR admin, HR Specialist or similar roles
• Knowledge of Swedish labor laws and HR practices, knowledge of Finnish labor laws is a plus.
• Feel confident working in a diverse, international team
• Proficiency in English - as our company language, you should feel confident communicating in English. Additional languages are a plus.
• Experience in updating and maintaining HRIS data
• Basic understanding of payroll practices
• Preferably some experience in working in multinational organization
• Excellent communication and interpersonal skills

What we'll offer

• Annual base salary ranging from SEK depending on your background and experience
• Participation in the company bonus program
• A comprehensive benefits package, including wellness benefits, healthcare, pension contributions, and support for cultural and sports activities.
• Inclusive international culture and working environment
• Company events and activities
• Great possibility to develop yourself in the role along with the company's growth journey

Does this position seem like the perfect fit for you? Send in your application now

We are looking forward to hearing from you. We are interested in your CV, but we mainly want to find out more about your ambitions, your personality, and what is your motivation to succeed. So be sure to include a brief cover letter explaining why you would be the perfect fit for this position.

Employment: Full-time

Location: Stockholm, Sweden

Apply by: 31st October